Adding extra information

General notes

Use 500 to add general notes on the object. This field is free text and can be repeated. Repeating the field rather than putting all the information into a single paragraph helps readability in the public catalogue.

Biographical information

Use 545 for information relating to the person named in the 100 field. This is only necessary for objects by artists that aren't well known, it is not necessary for well known names. The field is free text.

Provenance information

Use field 561 to add information on provenance. The first indicator should be 1 if the information is public, or 2 if the information is to be kept in-house. The second indicator should be blank.

References Note

Use 510 to cite information or publications that have informed the catalogue record, or are about the object being catalogued. Use a separate 510 for each source.

Use 510 3_ for references where specific vols/pages aren’t specified:

510 3_ Spence, J. (1986) Putting myself in the picture

Use 510 4_ for references where specific vols/pages are specified:

510 4_ The Literary Gazette,|c1477, May 10 1845, page 300