Sierra fields

See the Access Statuses page for an overview of the access and ordering status options.

See Sierra Access Status + Conditions for the correct combinations.

STATUS field (88) : access status

In Sierra, the access status is denoted by the Status field in the item record.

The one exception to this is the Restricted access status. For reasons to do with how material is ordered and placed on hold, the restricted access status is required to be denoted by the Opacmsg field.

Only the following codes should be used. Whilst there are other options listed in each field in Sierra, no other codes should be used.

Access Status	Status field 88 (label | code)	Acceptable Opacmsg partners
Open / open with advisory	available | -	online request | f by appointment | a
Restricted	available | -	restricted | c by appointment | a
Permission required	permission required | y	by approval | p by appointment | a
Safeguarded Access	safeguarded | g	by approval | p
Closed	closed | h	unavailable | u
Data issues	data issues | j	[keep existing opacmsg]
Missing	missing | m	[keep existing opacmsg]
Withdrawn	withdrawn | x	unavailable | u

Of the codes listed above, the following suppress online ordering:

• permission required | y

• safeguarded | g

• closed | h

See Missing & Withdrawn Items for more details about the Data issues, Missing and Withdrawn access statuses

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Opacmsg field : ordering status

The ordering status is denoted by the Opacmsg field in the item record.

Only the following codes should be used. Whilst there are other options listed, no other codes should be used.

Ordering Status	Opacmsg field (label | code)	Acceptable Status partners
Online request	online request | f	available | -
	manual request | n	available | -
Restricted	restricted | c	available | -
By appointment	by appointment | a	available | - permission required | y
By approval	by approval | p	permission required | y safeguarded | g
Unavailable	unavailable | u	closed | h withdrawn | x

Of the codes listed above, the following suppress online ordering:

• manual request | n

• by appointment | a

• by approval | p

• unavailable | u

Items that are temporarily unavailable because they are being digitised will have the Opacmsg @ digitisation | b

Items that are temporarily unavailable because they are on exhibition are dealt with differently. See Temporary changes to the access status

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DisplayNote and 506 : access conditions

To set out the conditions under which access is available, or the reasons why access cannot be provided. Also to provide public information about previous closures or restrictions.

Rules

• The default assumption is that material is open and orderable online. In this instance a statement is not required, unless there are additional considerations (see 3.2.X: Access Conditions)

• For all other access and ordering statuses, an access conditions statement must be provided. This is recorded in either the 506 field (bib record) or DisplayNote (item record), depending on the status.

Access status	Field to use
Open	506 0_ (if required)
Open with advisory	506 0_ (if required)
Restricted	506 1_
Permission required	506 1_
Safeguarded	506 1_
Closed	506 1_

Ordering status	Field to use
Manual request	DisplayNote
By appointment	1_
By approval
Unavailable

Examples

See 3.2.X: Access Conditions for the list of available statements to use.

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520 4_ : content advisory notices

Content advisory notices

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901 : documenting decisions

See 3.1.5 Documenting decisions for more information.