2.6.7.1 Facilitation of onsite access

Following approval of a safeguarded access application form, the following procedure is used for facilitation of access:

• Access is by appointment, with an appropriate time and date agreed in advance. If the researcher is not already a member of the library, please direct them to the library membership page on the website.

• Access must be supervised by a member of the Collections Information team in one of the library study rooms (booked in advance). A study room is used as it can provide a private space that ensures the material cannot be viewed by others. In the event that an alternative room needs to be used, it must achieve the same standard of privacy.

• All material should be kept within its folder. Retrieval of material does not require staff to view the items.

• Terms of access are confirmed on arrival:

  • No photographs or copies are to be made of the item, including sketches or diagrams.

  • Mobile phones with a camera or other recording equipment are not permitted.

  • Items are bought to the individual once seated.