Assigning OrderingCodes

OrderingCode harvests to the Sierra location field, thus when assigning an OrderingCode for offsite material, location trumps format.

For instance, visual material held at DeepStore should have the orderingCode "Offsite (Deepstore) - Requestable" rather than "Visual Material - Requestable"

Open, Open with advisory and Permission required

Format and conditions	Storage location	Viewing location	OrderingCode
Analogue archive material stored onsite	Archive stacks	RMR	Archives - Requestable
Analogue archive material stored offsite	Deepstore	RMR	Offsite (Deepstore) - Requestable
Archive material part of the Wellcome Archive (WA/...)	Archive stacks	RMR	Wellcome Archives - Requestable
Archive material part of the Wellcome Foundation collection	Archive stacks	RMR	Wellcome Foundation - Requestable
Manuscripts	Archive stacks	RMR	Western MSS series 1-5 - Requestable
Born-digital material with copyright clearance	AWS	Through online catalogue	[no OrderingCode required]
Visual material stored onsite	Visual material stores	RMR	Visual Material - Requestable
Visual material stored offiste	Constantine West London / DeepStore	Constantine West London / RMR	Offsite (CLW) - Requestable / Offsite (Deepstore) - Requestable
Cassettes or CDs stored in 3.73	AV workroom (3.73)	Main library	Audio-Visual Material (3.73) - Requestable
Cassettes or CDs physically housed with archives	Archive stacks	RMR	Archives - Requestable
Digitised surrogate of audio or audio-visual material	AWS	Through online catalogue	[no OrderingCode required]
VHS and DVDs stored in 4.49	AV store (4.49)	Main library	Audio-Visual Material (4.49) - Requestable

Restricted

Format and conditions	Storage location	Viewing location	OrderingCode
Analogue archive material stored onsite	Archive stacks	RMR	Archives - Requestable
Analogue archive material stored offsite	Deepstore	RMR	Offsite (Deepstore) - Requestable
Archive material part of the Wellcome Archive	Archive stacks	RMR	Wellcome Archives - Requestable
Archive material part of the Wellcome Foundation collection		RMR	Wellcome Foundation - Requestable
Manuscripts	Archive stacks	RMR	Western MSS series 1-5 - Requestable
Visual material stored onsite	Visual material stores	RMR	Visual Material - Requestable
Visual material stored offiste	Constantine West London / DeepStore	Constantine West London / RMR	Offsite (CLW) - Requestable / Offsite (Deepstore) - Requestable
Cassettes and CDs physically housed with archives	Archive stacks	RMR	Archives - Requestable
Cassettes, CDs, VHS and DVDs stored in 4.44	Cold store (4.44)	RMR	Audio-Visual Material (Cold store 4.44) - Not Requestable
VHS and DVDs stored in 4.49	AV store (4.49)	RMR	Audio-Visual Material (4.49) - Requestable

By Appointment

Format and conditions	Storage location	Viewing location	OrderingCode
Analogue archive material	Archive stacks or DeepStore	RMR	Archives - Not Requestable
Born-digital material that can't be accessed through the catalogue	AWS	RMR (on a laptop)	[no OrderingCode needed]
Archive material part of the Wellcome Archive	Archive stacks	RMR	Wellcome Archives - Not Requestable
Archive material part of the Wellcome Foundation collection	Archive stacks	RMR	Wellcome Foundation - Not Requestable
Manuscripts	Archive stacks	RMR	Western MSS series 1-5 - Not Requestable
Visual material	Visual material stores	RMR	Visual Material - Not Requestable
Undigitised audio and audio-visual material stored in 4.44	Cold store (4.44)	AV workroom 373 or 374 depending on equipment	Audio-Visual Material (Cold store 4.44) - Not Requestable
Undigitised audio and audio-visual material stored in 4.49	AV store (4.49)	AV workroom 374	Audio-Visual Material (4.49) - Not Requestable
Original analogue media stored in 4.44 where there is a digitised surrogate	Cold store (4.44)	n/a	Audio-Visual Material (Cold store 4.44) - Not Requestable
Original analogue media stored in 4.49 where there is a digitised surrogate	AV store (4.49)	n/a	Audio-Visual Material (4.49) - Not Requestable
Digitised audio and audio-visual material that cannot go online	AWS	RMR (on a laptop)	[no OrderingCode needed]

Closed and Safeguarded

Format and conditions	Storage location	Viewing location	OrderingCodes
Analogue archive material stored onsite	Archive stacks	n/a	Archives - Not Requestable
Analogue archive material stored offsite	Deepstore	n/a	Offsite (Deepstore) - Not Requestable
Born-digital material	AWS	n/a	[no OrderingCode needed]
Archive material part of the Wellcome Archive	Archive stacks	n/a	Wellcome Archives - Not Requestable
Archive material part of the Wellcome Foundation collection	Archive stacks	n/a	Wellcome Foundation - Not Requestable
Manuscripts	Archive stacks	n/a	Western MSS series 1-5 - Not Requestable
Visual material stored onsite	Visual material stores	n/a	Visual Material - Not Requestable
Visual material stored offsite	Constantine West London / DeepStore	n/a	Offsite (CLW) - Not Requestable / Offsite (Deepstore) - Not Requestable
Cassettes and CDs physically house with archives	Archive stacks	n/a	Archives - Not Requestable
Audio and audio-visual material	Cold store (4.44)	n/a	Audio-Visual Material (Cold store 4.44) - Not Requestable

Obsolete ordering codes

The following codes are no longer used with new cataloguing:

• American MSS – Requestable

• American MSS – Not Requestable

• MSL MSS – Requestable

• MSL MSS – Not Requestable

• RAMC Publications – Requestable

• RAMC Publications – Not Requestable