9XX

Local fields

901 Sensitivity & Access decisions (R)

Used to record decisions on access status and sensitivity.

|a records the assessment using the following format:

Not sensitive/Sensitive/Sensitivity expired. Reason: [free text following guidance here]

|d records the date that decision was made.

901 Sensitive. Reason: contains patient name and medical diagnosis. Reassessed as part of a targeted collections re-review.|d18/07/2023

901 Available online. Not sensitive. Open with Advisory. Reason: Animal dissection. Graphic.|d10/06/2021

901 Unavailable online. Awaiting sensitivity and copyright assessment.

903 Other Identifier - Public (R)

903 records previous identifiers and other numbers for an object.

It records numbers that are/were publicly available (or have the potential to be - ie Inventory numbers). The numbers will be visible on the public catalogue.

For items from the Visual & Material Culture Collection remove the number from the 001 field if adding to 903. Use |b to explain the type of number Copy |b from the examples below to ensure consistency Use |3 for materials specified - i.e. numbers referring to a specific copy, explains which copy or part of an item the other number refers to. This subfield only needs to be used if the bib relates to multiple items but the other number only applies to specific items (e.g. if an EPB and a modern book are on the same bib and only the EPB has another number).

Add examples of other number types to the list below as necessary.

903 INV.2019/3443|bInventory number

903 RRa0270|bReading Room number

903 28544i|bPrevious Wellcome Identifier

903 ART/GEO|bArchive reference

903 |3album folio 1, photograph no. 1:|a549432i|bPrevious Wellcome Identifier

903 |3EPH/202B/59:|aEPH202B:59A|bPrevious Wellcome Identifier

903 TOP.PHO.016|bCreator's Identifier

904 Other Identifier - Private (R)

904 is used for recording internal Wellcome numbers that have been associated with an object but do not need to be made public on the catalogue.

They include: WELL numbers (used by the Registrars in Mimsy), PIP numbers (allocated during a previous Inventory project), Conservation numbers

Use |b to explain the type of number Copy |b from the examples below to ensure consistency Use |3 for materials specified - i.e. for identifiers referring to a specific copy or part number. Explains which copy or part of an item the previous number refers to. Add examples of other number types to the list below as necessary.

904 WELL-8329|bMimsy number

904 PP27|bPublic Programmes number

904 JF4217|bConservation number

904 |33353195i.1:|aJF4215|bConservation number

956 Local electronic location & access (R)

Ask Branwen to update

Use 856 for non-local link

962 Link to external file (Wellcome current, created by Media Manager)

This field is managed in the Media Manager function in Sierra. There is further information in Enquiries section: Using the media function to delete (/edit/create) image links in 962 field

From a bibliographic record -> Go -> Media

The 📁menu on the side is where images are stored.

It is easier/more straightforward to ADD images using a 089 field instead of adding a media file.

If you need to REMOVE an incorrect image from a 962:

1. Identify the file on the left that contains the reference for the image you'd like to remove (double click to open the 📂 then click on the URL - the reference number will be identifiable in the URL that appears on the right:

1. Right click on URL 1, then click Remove -> Save

The existence of this field can create record merging (and removal can break a merge)