7XX
Name/title access points; linking records
Fields 700-711 are used to add names that are not included in a 1XX field, either because there is already a main entry name in a 1XX or because they are not the creator.
Identifying the added entry name
See Identifying the main entry name in 1XX for details on how to identify a main entry vs added entry name, especially for identifying entry points for Visual and Material Culture.
Identifying the correct form of name
Use a Library of Congress Name Authority entry where possible.
If there is no LC entry, check the Wellcome catalogue for existing entries for the same person.
If there are no existing entries, enter the name following LC conventions (see construction and subfields below). Add life dates if known (reliable sources include Getty ULAN and VIAF).
If more than one form of name is in use, then use the most commonly used form.
Include relator terms in |e (700, 710) or |j (711) to explain the relationship of the person, organisation or meeting to the item being described. |e and |j can be repeated if more than one term is relevant. Relator terms are taken from the MARC Code list for Relators. We also use some local relator terms, particularly |ezinester.
700 Added entry - Personal name (R)
Indicators
The majority of names will be entered under the Surname first, indicator 1 = 1.
For people entered under a single name, indicator 1 = 0.
Construction
For names that do not have an LC authority, |c and |d can be included if relevant or known.
If adding a name that only relates to the specific item in our collection (e.g. a donor or former owner), add |5UkLW to the end of the field.
710 Added entry - Corporate name (R)
Indicators
Most corporate names will be entered in direct order, indicator 1 = 2.
For names entered under a place name (e.g. government departments), indicator 1 = 1.
Construction
Use |b to give names of subordinate units of organisations.
711 Added entry - Meeting name (R)
Indicators
Most meeting names will be entered in direct order, indicator 1 = 2.
For names entered under a place name, indicator 1 = 1.
Construction
Use |n, |d and |c to give details of the number, date and location of meetings or conferences.
759 Project identifier
Use this field to identify items where Wellcome Trust/Collection has had official involvement, e.g. publisher, contributor, funder, etc.
The codes are:
hcwtrust(for hard copy material related to Wellcome in some way)elwtrust(for electronic materials, including PDFs, related to Wellcome in some way)
Full list of codes here
Linking fields
The following fields can be used to create links between items based on record control numbers.
Indicators
Unless otherwise stated, indicators in these fields should be 08
Construction
Unless otherwise stated, use |i to provide a display note explaining the relationship of the additional item. Use |a, |t, |d and |z to provide details of the main entry, title, publication and ISBN of the item.
Use |w to provide the record number of the additional item. Begin the field with the MARC code for the organisation in brackets (usually (OCoLC) for OCLC or (UkLW) for Wellcome). This field can be repeated to give both the OCLC record control number and the Sierra record control number.
770 Supplement/special issue entry (in parent record) (R)
Use this field to link to a supplement or special issue cataloguing separately relating to the item.
Also add a supplement note in 525.
772 Supplement parent entry (in child record) (R)
Use this field if the item is a supplement or special issue catalogued separately to link it to the main title.
773 Host item entry (R)
This field is used in combination with the 774 to make a hierarchical relationship between two records. The 773 goes in the child record to link it to the parent record.
If there is no 774 in the parent record, the child records will display as a series on wellcomecollection.org.
Historically this field was used to link individually catalogued chapters and reprints to the item they came from.
It can also be used when a work is contained within something
The 773/774 can be used to link individual items held in one physical item (e.g. an album) or a series of items under one umbrella record (e.g. Drawings by Heather Spears).
The 773 is used to link ephemera items to their legacy box titles.
774 Constituent item entry (R)
This is in the parent/collection level record and lists all the related parts.
For Visual material Works will pick up the i number (unique identifier)
776 Additional physical form entry (R)
Use this field to link different physical forms of the same item (e.g. electronic and print versions of a book).
If this field comes through when importing a record (e.g. when copy cataloguing) but we do not hold the additional form, delete the field
780 Preceding entry (R)
Use this field to link a journal record to a preceding entry (e.g. if a title changes significantly or two journals merge).
Indicators
The first indicator changes depending on whether or not a display note could be generated from the field. It will usually be 0. If it is 1 there should be a 530 or 580 with a note explaining the relationship.
The second indicator specifies the type of relationship between this record and the preceding entry:
0 - Continues
1 - Continues in part
2 - Supersedes
3 - Supersedes in part
4 - Formed by the union of ... and ... (NB each title that merged should have its own 780)
5 - Absorbed
6 - Absorbed in part
7 - Separated from
Construction
If the preceding entry record has a main entry (i.e. a 1XX field) this should go in |a at the start of the record.
785 Succeeding entry (R)
Use this field to link a journal record to a succeeding entry (e.g. if there has been significant title change or it merges with another journal).
Indicators
The first indicator changes depending on whether or not a display note could be generated from the field. It will usually be 0. If it is 1 there should be a 530 or 580 with a note explaining the relationship.
The second indicator specifies the type of relationship between this record and the preceding entry:
0 - Continued by
1 - Continued in part by
2 - Superseded by
3 - Superseded in part by
4 - Absorbed by
5 - Absorbed in part by
6 - Split into ... and ... (NB each title will need its own 785)
7 - Merged with ... to form ... (NB each title will need its own 785)
8 - Changed back to
Construction
If the preceding entry record has a main entry (i.e. a 1XX field) this should go in |a at the start of the record.
787 Other relationship entry (R)
Use this field to create a relationship between two items that can't be created through more specific fields.
Indicators
The first indicator changes depending on whether or not a display note could be generated from the field. It will usually be 0. If it is 1 there should be a 530 or 580 with a note explaining the relationship.
Glass plate negatives for M Series images recatalogued in CALM
This field is used as a workaround specific to M series images so that the front-end looks how we want it
In the future the field may be able to be linked without the hyperlink:
*Will this be updated/changed to structured data (without HTML) and/or moved to 544 field in future?
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