3XX
300 Physical Description (R)
Includes extent of item, dimensions, other physical details and accompanying material.
Field ends with a full stop only if a 490 is present.
For zines & pamphlets follow the guidelines for books.
Transcribe the page numbers as they appear in the item. Significant sequences without page numbers can be written as unnumbered pages.
Measure the book height in cm and round up to the nearest whole cm. If the book is wider that it is tall include the height x width dimensions.
300 vii, 87 pages :|bblack and white illustrations ;|c29 cm
300 250 pages :|billustrations (some colour) ;|c22 cm
300 1 volume :|bmaps ;|c30 x 42 cm
300 16 pages, 4 unnumbered pages of plates :|billustrations ;|c30 cm
300 32 pages :|bcolour illustrations ;|c29 cm + |e3 maps
300 1 folded leaf :|bblack and white illustrations ;|c18 cm
300 6 unnumbered pages :|billustrations ;|c18 cm +|e1 artwork
300 1 folded sheet (4 unnumbered pages) :|bcolour illustrations ;|c21 x 30 cm folded to 21 x 15 cm
300 LXVIII leaves :|billustrations (woodcuts) ;|c32 cm (folio)
1 online resource (8 pages) :|bcolour illustrations
1 online resource (1 comic) :|bcolour illustrations
1 online resource (35 pages)
Use the general term volume to reflect these are continuing resources
If you have a complete set state the complete amount of journal volumes/issues
300 volumes :|bcolour illustrations ;|c29 cm
300 11 volumes :|billustrations ;|c23 cm
This relates to the Object type, Number of objects, Technique & materials, Dimensions and Colour Cataloging Framework elements. It intersects with the 007 & 655 fields.
It is used to record the extent, medium / format and size. The field format is:
extent & type of item :|bmedium ;|cdimensions in cm
|a Extent
Note the number of units & type of unit. This relates to Number of Objects & Object type. For 2D objects select from the following broad terms where possible:
drawings(s) painting(s) photographs(s) prints(s)
Narrower terms can be included in the 655 Genre field.
For containers (original to the material) use: album, sketchbook, portfolio, volume, scrapbook, box.
300 15 prints in 1 portfolio 300 24 drawings in 1 sketchbook
Where there are multiple images on a single support and the intention is to create a single bibliographic record for all the images, include this detail under extent.
300 2 drawings on 1 sheet 300 4 photographs on 1 mount
For 3D objects use a suitable term. Where terms do not already exist in the Wellcome catalogue select a suitable term from the Getty Art & Architecture Thesaurus
300 1 sculpture 300 1 clock 300 1 stereoscope 300 10 badges 300 1 printing block
When an object being described is considered a single object, but has several component parts that make up the whole, these should be enumerated within the physical description.
300 1 sculpture (in 3 parts)
For born digital objects use the term ‘image file’
300 1 image file (1 photograph)
|b Other physical details
Record here additional characteristics relevant to the material, this can include: medium (technique) primary support (material on which image is executed) secondary support (mount) photographic form colour
Use standard terminology from Art & Architecture Thesaurus and Thesaurus for Graphic Materials
For photographs use the term photograph in |a, and identify the type of photograph in |b i.e. print, inkjet digital print, colour transparency, gelatin silver print, etc.
Record multiple techniques, with the primary one first. If they are too numerous or only partly identified use the terms ‘mixed media’ or ‘multiple processes’.
300 1 drawing :|bcharcoal, with watercolour ;|csheet 31.5 x 46.5 cm 300 1 print :|blithograph, printed in colours ;|csheet 61.9 x 38 cm 300 1 print :|bscreen print, printed in black and yellow ;|csheet 86 x 60 cm 300 1 photograph :|bcolour print ;|c15 x 21 cm 300 1 photograph :|bglass negative ;|c10 x 8 cm 300 1 printing block :|bwood ;|c12 x 5 x 1.9 cm
For Born Digital material record the file format and size. If important, record other technical information in brackets following file size. |c is not used for Born-digital.
300 1 image file (1 photograph) :|bcolour, JPEG (650 KB) 300 25 image files (25 photographs) :|bJPEGs
Give an indication of colour characteristics if the item is neither in black or white, or shades of grey, if considered important. Distinguish between inherent colour and hand-applied colour. There may be cases where an additional note field is required to capture the full colour information.
300 1 print :|bengraving in green ink 300 1 photograph :|bcolour print 300 1 photograph :|bhand-coloured albumen print
|c Dimensions
Include plate mark, sheet, and mount where relevant.
Dimensions are rounded up to the nearest tenth of a cm.
2D objects: record height x width - can be dependent on whether the image has a natural orientation. Specify what was measured (plate mark, sheet etc.)
3D objects: record height x width x depth
Where technical knowledge is required, i.e. in relation to artistic techniques and materials, the cataloguer should only apply specificity if their expertise allows, if unsure use a more general term.
Cinefilm/film
300 1 film reel (5 min.) :|bsound, black and white ;|c16 mm
Video/VHS/DVD/Digibeta
300 1 DVD (60 min.) :|bsound, colour ;|c12 cm
300 1 videocassette (19:31 min.) (DIGIBETA) :|bsound, colour
Sound
300 1 audiocassette (45 min.)
300 1 audiotape reel (approximately 60 min.) ;|c10 in., 1/2 in. tape
e-video
300 1 online resource (1 video file (7:39 min.)) :|bsound, colour
e-sound
300 1 online resource (1 audio file (16:52 min.)) +|e1 PDF transcript
Based on minimum viable record creation for inventory (2023-)
Extent = 1 sheet, 1 folded sheet, 1 bookmark, 3 newspaper cuttings mounted on 1 sheet, 1 box (folded), 2 stamps
The extent should demonstrate how the item is expected to look, not how it is stored e.g. a item which you would normally see folded would have the extent '1 folded sheet' even if it was stored unfolded.
For items with multiple sheets bound together - count the number of items and update the physical description.
300 14 sheets :|bcolour illustrations ;|c15 x 15 cm
300 1 bookmark :|bblack and white illustrations ;|c11 cm
Transcribe the page numbers as they appear in the item. Significant sequences without page numbers can be written as unnumbered pages.
Often a zine will be produced in an unconventional format, such as a folded leaflet. Try and describe this as literally as possible.
1 folded sheet is the simplest term. When using this, you will also need to express the folded and unfolded dimensions in this order: 1st unfolded (height x width), 2nd folded (height x width). This will also change your Carrier type (see below).
If there are any inserts accompanying the zine, add these in a |e. You should also add a 500 note describing any inserts or accompanying material.
300 4 unnumbered pages, 46 pages :|bcolour illustrations ;|c16 cm
300 1 folded sheet (4 unnumbered pages) :|bcolour illustrations ;|c21 x 30 cm folded to 21 x 15 cm
300 9 pages :|bcolour illustrations ;|c8 cm +|e1 pamphlet (12 pages : colour illustrations ; 24 cm)
Generally the physical description will reflect the approach used for books, but may include aspects from Visual & Material cataloguing, depending on the nature of the book.
300 1 volume (unnumbered pages) :|bchiefly illustrations ;|c25 cm
300 1 folded sheet (20 unnumbered panels), 1 loose sheet ; |c13 cm x 290 cm folded to 13 cm x 15 cm 300 1 folded sheet (12 panels over two sides) :|bcolour illustrations ;|c3 x 40 cm, folded in box 2.8 x 7 cm 300 1 volume :|blinen pillowcases stitched in book form, human hair ;|c35 x 24.6 x 9 cm
306 Playing Time (NR)
The duration of a sound recording, videorecording, etc., or the duration of the performance of a music manuscript or printed music if the duration is on the item. Use six character positions in subfield |a. The six positions represent the duration of a work in hours, minutes, and seconds.
First and second positions are for the number of hours. The third and fourth positions are for the number of minutes. The fifth and sixth positions are for the number of seconds. Use the following guidelines:
Enter one exact hour as 60 minutes. Enter one exact minute as 60 seconds.
Enter any duration more than an hour in terms of hours, minutes, and seconds
Enter any duration more than one minute and less than one hour in terms of minutes and seconds
306 000500
5 minutes
306 006000
1 hour
306 000060
1 minute
310 Current Publication Frequency (R)
321 Former Publication Frequency (R)
The former publication frequency of a continuing resource (serial or integrating resource). Use only when a current publication frequency is given in 310.
321 Five issues yearly,|b1901-June 1904
321 Bimonthly (irregular),|b1964-1967
321 Annual
336 Content Type (R)
336 text|btxt|2rdacontent
if images are a significant part of the book also add:
336 still image|bsti|2rdacontent
if you have a textual transcript attached to an e-bib, you can also determine the material in |3
336 text|btxt|2rdacontent|3transcript
2D graphic
336 still image|bsti|2rdacontent
3D object
336 three-dimensional form|btdf|2rdacontent
Cinefilm/film/video/VHS/DVD/Digibeta + e-video
336 two-dimensional moving image|btdi|2rdacontent
Sound + e-sound
336 spoken word|bspw|2rdacontent
336 sounds|bsnd|2rdacontent
336 performed music|bprm|2rdacontent
CD-ROM
336 text|btxt|2rdacontent
if you have a textual transcript (including if attached to an e-bib) you can also determine the material in |3
336 text|btxt|2rdacontent|3transcript
See full list of 3XX options on SharePoint or LoC guidelines
337 Media Type (R)
This records the type of device required to view, play, run a resource. Most items do not require a mediation device, for these the standard non-mediated 337 field is:
337 unmediated|bn|2rdamedia
Historic materials such as stereographs are treated as unmediated.
Cinefilm/film
337 projected|bg|2rdamedia
Video/VHS/DVD/Digibeta
337 video|bv|2rdamedia
Sound
337 audio|bs|2rdamedia
e-video/e-sound/CD-ROM
337 computer|bc|2rdamedia
337 computer|bc|2rdamedia
See full list of 3XX options on SharePoint or LoC guidelines
338 Carrier Type (R)
338 volume|bnc|2rdacarrier
For a single sheet:
338 sheet|bnb|2rdacarrier
2D graphic
338 sheet|bnb|2rdacarrier
3D object
338 object|bnr|2rdacarrier
Cinefilm/film
338 film reel|bmr|2rdacarrier
Video/VHS/Digibeta
338 videocassette|bvf|2rdacarrier
Video/DVD
338 videodisc|bvd|2rdacarrier
Sound/cassette
338 audiocassette|bss|2rdacarrier
Sound/CD
338 audio disc|bsd|2rdacarrier
e-video/e-sound/CD-ROM
338 online resource|bcr|2rdacarrier
338 computer disc|bcd|2rdacarrier
For a single sheet:
338 sheet|bnb|2rdacarrier
338 computer disc|bcd|2rdacarrier
338 online resource|bcr|2rdacarrier
See full list of 3XX options on SharePoint or LoC guidelines
340 Physical Medium
Not currently used, would be good but need clarification on future type of system before implementing
341 Accessibility Content
Not currently used, worth considering
344 Sound Characteristics (R)
Technical specifications relating to the encoding of sound or the absence of sound in a resource (type, medium, speed, configuration, playback, original capture etc).
Repeat the field for each element, but only include as much information as is known to you at point of cataloguing
Cinefilm/film reel/VHS videocassette
344 analog|2rdatr
Optional:
344 |bmagnetic|2rdarm
DVD/videodisc
344 digital|2rdatr
344 |boptical|2rdarm
Optional:
344 |gsurround|2rdacpc
344 |gmono|2rdacpc
344 |hDolby Digital 2.0
Sound/audio disc/CD
344 analog|2rdatr
Optional (speed):
344 |c3 3/4 ips (i.e. audio tape reels)
344 78 rpm (i.e. audio disc like vinyl)
Sound/audio cassette
344 |bmagnetic|2rdarm
Silent/no sound
344 |isilent|2rdasco
345 Moving Image Characteristics (R)
Technical specifications relating to a moving image resource (projection speed, aspect ratios etc)
Repeat the field for each element, but only include as much information as is known to you at point of cataloguing
Aspect ratio
345 |dwide screen|2rdaar
Projection speed
345 |b24 fps
345 |316 mm|b24 fps
Presentation format (silent/no sound)
345 standard silent aperture|2rdapf
346 Video Characteristics (R)
Technical specifications relating to the encoding of video images in a resource (format)
Repeat the field for each element, but only include as much information as is known to you at point of cataloguing
Video/VHS
346 VHS|2rdavf
346 |bPAL|2rdabs
Video/U-matic
346 U-matic|2rdavf
DVD (incl. Blu-Ray)
346 video file|2rdaft
346 |bDVD video
346 |3videodisc|bBlu-ray (i.e. material specified)
Questionable usage in Sierra:
346 PAL|2rda -> should be 346 |bPAL|2rdabs
347 Digital File Characteristics (R)
Technical specifications relating to digital encoding of text, image, audio, video, and other types of data in a tangible resource. This information could also be recorded in field 300 subfield |b (file type, file size, encoding format, resolution etc)
Repeat the field for each element, but only include as much information as is known to you at point of cataloguing
Sound/CD
347 audio file|2rdaft
347 |bCD audio
Video/DVD/e-video
347 video file|2rdaft
347 |bDVD video
e-sound
347 audio file|2rdaft
347 |bMP3
If there is an accompanying transcript:
347 |3Transcript|atext file|2rdaft
347 |3Transcript|bPDF
347 text file|2rdaft
347 |bPDF
347 |c182 KB
Digital image/JPEG
347 image file|2rdaft
347 |bJPEG
347 |d3.1 megapixels
CD-ROM
347 image file|2rdaft
362 Dates of Publication / Sequential Designation (R)
Detail the dates and issue/volume numbers of serials and journals.
Indicators
Use first indicator = 1 for formatted notes (i.e. just issue no./date transcribed from the item) and first indicator = 2 if writing an unformatted note.
Construction
If the serial is still being published, keep the date open using a hyphen.
If the serial is complete, list the full date span.
3620 Issue 282 (July 2015)-
3620 1975-2001
3621 Began publication in 1961
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