5XX

Notes about the resource being described in the record

In all note fields, add |5UkLW to the end of the field (after any terminal punctuation) if the note is specific to Wellcome Collection

All note fields end in a full stop

500 General note (R)

A free text field used to record interesting or useful information about an item that doesn't fit in any other field. Some specific examples are listed below but the field can be used to record any information the cataloguer deems relevant.

Check that a specific field does not already exist before using this field.

If the note is a quote from the item or another source, use speech marks and state the source. Use exact format/punctuation, i.e. "Note."--From source.

Note on source of title Note where the title has been sourced from if not from the title page (usually the cover).

500 Title from cover.

Index note Note if there is an index but no bibliography (if there is a bibliography, this information will go in a 504).

500 Includes index.

Exhibition catalogue note Note if the book is an exhibition catalogue or produced to accompany an exhibition (follow this format/edit existing to match)

500 Catalogue of the exhibition held at Deutschen Medizinhistorischen Museum, Ingolstadt, Germany, 1 December 2021 - 13 March 2022.

500 Published on the occasion of the exhibition of the same name, presented at Sharjah Art Foundation, Sharjah, United Arab Emirates 2020.

500 This book accompanies the exhibition “Rooted Beings” held at Wellcome Collection, London, 24 February - 29 August 2022.

Images from Wellcome Collection Note if the book includes images from Wellcome Collection material. The items pictured should have a 585 as part of the loan circulation process.

500 Includes images of material loaned to the exhibition from Wellcome Collection on pages 3 and 7.

502 Dissertation note (R)

Note if the item is a dissertation or thesis.

502 |bDoctoral|cDe Montfort University, Leicester,|d2006.

502 |bThesis (doctoral)|cPhilipps-Universität Marburg,|d2023.

504 Bibliography, etc. note (R)

This field is linked to code b in the fixed field element Cont: Nature of Contents. Note to indicate if there is a bibliography or bibliographical references in the item. Doesn't have to be formal bibliography - "references" or "notes" should also be included.

If references are in footnotes or at the end of chapters, do not include page numbers.

Also include 'and index' if the item also contains an index. If it includes an index but no bibliographical references, detail this in a 500.

504 Includes bibliographical references and index.

504 Includes bibliographical references (pages 150-155).

505 Formatted contents note (R)

Note to list the contents of an item where it will enhance the catalogue record (e.g. includes keywords that may be searched on but don't appear in title or subject headings).

Use first indicator 0 for full contents, 1 for incomplete contents or 2 for partial contents.

Basic formatting:

5050 Introduction: the curse of a bad back -- The extent of the problem -- You can't slip a disc -- Disc degeneration -- not a problem? -- Too much medicine -- 'Good posture' -- and other back myths -- Pain and profit -- Big pharma -- Spinal surgery -- The new science of pain -- The mind-body-back connection -- Overcoming fear -- A different approach to back pain.

5050 Foreword / Alain French -- Sitting: a poem / Jules Brown -- Flaneur / Sally Li -- Poetry in motion / Alain French and Bob Thurnes -- Afterword.

Enhanced formatting:

50500|gPart 1.|tVernacular theorizing in craft --|g1.|tIs handwork knowledge? --|g2.|tThe metalworker's philosophy --|g3.|tThinking with lizards --|gPart 2.|tWriting down experience.|g4.|tArtisan authors --|g5.|tWriting kunst --|g6.|tRecipes for kunst --|gPart 3.|tReading and collecting.|g7.|tWho read and used little books of art? --|g8.|tKunst as power: making and collecting --|gPart 4.|tMaking and knowing --|g9.|tReconstructing practical knowledge: hastening to experience --|g10.|tA vocabulary for mind-body knowing --|gEpilogue.|tGlobal routes of practical knowledge.

50500|tForeword /|rAlain French --|tSitting: a poem /|rJules Brown --|tFlaneur /|rSally Li --|tPoetry in motion /|rAlain French and Bob Thurnes --|tAfterword.

Use in A/V (note local use of subfields b and c)

50500|gEpisode 1.|aFacts and fantasy.|bStart time 00:00:19|cEnd time 00:26:35 --|gEpisode 2.|aAddiction.|bStart time 00:26:40|cEnd time 00:53:04 --|gEpisode 3.|aCrime and punishment.|bStart time 00:53:09|cEnd time 01:19:35 --|gEpisode 4.|aCults and culture.|bStart time 01:19:42|cEnd time 01:44:52 --|gEpisode 5.|aPeople and profits.|bStart time 01:45:59|cEnd time 02:10:22 --|gEpisode 6.|aFacing the future.|bStart time 02:10:29|cEnd time 02:35:55

506 Restrictions on access note (R)

Local Wellcome procedures are in the Sensitivity & Access Guidelines.

The default assumption is that material is open, in which case a statement is not required, unless there are additional considerations.

For uncatalogued material that has a 590 field, make sure this is included in the record (in already in acquisition record templates)

506 This is currently uncatalogued and cannot be ordered online. Requests to view uncatalogued material are considered on a case by case basis. Please contact [email protected] for more details.

Always pair a 506 (catalogued material) with a 901

508 Creation/Production Credits Note (R)

Note about the credits for individuals or organizations (other than members of a cast, use 511 for this) who have participated in the artistic or technical production of the work to a significant degree.

508 Director, Sop ; editor, Kester Davies ; soundtrack, MIDDEX and Markland Starkie.

509 Retrieval staff note (Wellcome current)

This is a local note (should not be made visible on the public catalogue) used historically for Deepstore barcodes for Medical Officer of Health reports and other material sent off-site after digitisation.

509 Deepstore barcode: B000000872099

509 Deepstore barcode: B000000872118; B000000873196; B000000873198

510 Citation/References Note (R)

References to works that review or cite the item being catalogued. Include page numbers if known.

Use APA style when writing references: Author. (Publication date). Title. Volume, page(s) For titles with no known author the format is: Title. (Publication date). page(s) For journal articles the format is: Author. (Publication date). Title. Source [i.e. Journal, volume, page(s), DOI]

510 Dodgson, C. (1903-1911). Catalogue of early German and Flemish woodcuts preserved in the Department of Prints and Drawings in the British Museum. Volume II, page 176, number 103.

5104 English short-title catalogue,|cS101823

511 Participant or Performer Note (R)

Note the participants, players, narrators, presenters or performers. Primarily used for AV records.

Note: Works does not generate a display constant if indicator = 1, therefore use 0 and specify Cast: at the start of field.

Standardise formatting of the field to match 508 or use plain English.

5110 Dancer, Michaela Gerussi.

5110 Hosted by Hugh Downs.

5110 Cast: Tony Britton, Michael Redgrave, Vanessa Redgrave, Carl Mohner and others. Director: Brian Desmond Hurst.

514 Lettering note (local) (NR)

*Local use of 514, potential to move to a local field*

Used to record inscriptions on objects from the Visual & Material Culture collections. Transcribe the inscription exactly as it appears on the object. See Inscription in the Visual Cataloging Framework.

514 Publish'd according to Act of Parliament Feb 1 1750 (printed, bottom centre left recto).

514 Design'd by W. Hogarth (printed, bottom left recto).

514 Pinewood. Parks, Margaret. 9.1.67 (the name of the artist, the house at the hospital, the date of the work are written on the verso by Edward Adamson).

514 Signed in pencil (bottom right recto).

514 Bears number '216' (in ink top right).

515 Numbering Peculiarities Note (R)

Note to describe irregularities and peculiarities in numbering or publishing patterns.

Free text field, use plain English.

515 April 1960 has no assigned volume or number; Both May and June 1960 are Vol. VII, no. 11, making May-December issue no. 11-17 misnumbered; An error in volume number for July 1961 (should be Vol. VIII, no. 7 not Vol. VII) results in the misnumbering of the volume sequence between from July 1961-September 1968; Issues for Vol. XIII (June-July 1967) are misnumbered as no. 5 but correct numbering continues from August 1967.

515 Volumes for 1960-1963 issued together.

515 Publication suspended September 1906-June 1907.

515 Some issues lack volume numbering.

515 No more published?

516 Type of Computer File or Data Note (R)

Ask Branwen: do we use this?

520 Summary, etc. (R)

Note to add a summary or description of the item. Displays as Description under 'About this work'.

Indicators

For summaries, both indicators should be blank.

For content notices (usually used in zines), the first indicator should be 4.

Add link to Sensitivity pages?

Construction

If the note is a quote from the item or another source, use speech marks and state the source. Use exact format/punctuation, i.e. "Note."--From source.

You can use |u to add a URL.

520 "The Quantum Self demonstrates how developments in modern subatomic physics demand a radical reappraisal of our conventional model of personality - indeed of our very idea of ourselves."--|cFrom back cover.

520 "This book encourages unruliness, exploring the ways in which we can rebel against and subvert the current system. Offering alternative ways of seeing beauty, drawing on other cultures, worldviews, times and places, as well as looking beyond the capitalist model - to reconnect with our birthright and find the inherent joy in our disobedient bodies."--|cProvided by publisher.|uhttps://wellcomecollection.org/books/ZO7vDxEAACYAjU5t

521 Target Audience Note (R)

Note the target audience for the described material (if relevant). Field is linked to fixed field element Audn.

Use 1st indicator to specify granularity, otherwise leave blank to specify "audience" generally.

This is a free text field, but prioritise understanding over standardisation and remove Americanized terminology if it's confusing.

521 Medical students.

521 Ages 8-12.

5212 Key Stage 2.

5213 Vision impaired.

524 Preferred Citation of Described Materials Note (R)

Cite as, used for Wellcome identifiers (field does not end in a full stop)

Preferred use:

524 Wellcome Collection 3334563i

Detailed use:

524 Bryan Charnley. 1991. 1st self-portrait. [Oil on canvas]. Wellcome Collection 3049687i

525 Supplement note (R)

Note to give details of supplements or special issues of journals.

525 No. 5: "Conference special issue"--From cover.

525 Supplements accompany some numbers.

525 No. 2 has supplement: The Little Psychology Comic Book.

Pair with 770/772 (creates relationship)

530 Additional Physical Form Available Note (R)

Note about a different physical or digital format in which the described item is available. Prefer to only keep/include if other format available through Wellcome Collection.

530 Available on microfiche.

530 Also available online.

Pair with 776 (creates relationship)

532 Accessibility Note (R)

Not currently used but potential for AV and born digital - indicator 1 = Accessibility features, provides a description of accessibility features in a resource, such as subtitles, signing etc.

535 Location of Originals/Duplicates Note (R)

Note about the repository which is custodian of the originals or duplicates of the described materials. Only use when the originals or duplicates are housed in a different repository from that of the materials being described.

Holder of originals = first indicator 1

5351 City of London, London Metropolitan Archives.

5351 This material has been provided by the Harvey Cushing/John Hay Whitney Medical Library at Yale University, through the Medical Heritage Library. The original may be consulted at the Harvey Cushing/John Hay Whitney Medical Library at Yale University.

5351 This material has been provided by the Library of Congress where the originals may be consulted.

5351 This material is part of the Elmer Belt Florence Nightingale collection. The original may be consulted at University of California Libraries.

Holder of originals = first indicator 2 (unlikely to use)

536 Funding Information Note (R)

Used locally in any format of material. Use |c to separate the funding number (used locally)

536 Wellcome Trust grant output. Grantholder: David Dugan. Grant type: Large Broadcast Awards. Grant number:|c093540.

536 Wellcome Trust grant output. Grantholder: Liz Orton. Grant type: Small Arts Award. Grant number:|c108961.

Pair this with a code in 759

540 Terms governing use and reproduction note (R)

Note to describe terms governing the use of the materials after access has been provided (. Expect licences here, use 542 for copyright statements.

|a = Terms governing use and reproduction |c = Source of authority for restriction |f = Use and reproduction rights, eg Creative Commons or Rights statements

540 Creative Commons Attribution - Non-Commercial|fCC BY-NC 4.0

540 Not in copyright in the UK. Was formerly UK Crown copyright, but that has expired. Letter to the Wellcome Library from the Estate of Abram Games, 24 January 2001.

541 Source of acquisition note (R)

Note to record the source of a purchase or donation if needs to be more substantial/visible to public than order record. Any format of material.

Public note = first indicator 1. Private note = first indicator 0

|a = Source of acquisition |c = Method of acquisition |d = Date of acquisition |e = Accession number |f = Purchase price |3 = Materials specified - use to differentiate between different copies or serial issues |5 = Institution to which field applies - UkLW

Punctuation notes

Use : at the end of |3 (if using) otherwise separate each subfield with a semi-colon ; Field ends in a full stop before |5

5411 |3Copy 1:|cPurchase;|aRoger Gaskell Rare Books.|5UkLW

5410 |3No. 1 (1949)-no. 3 (1951):|cDonation;|aEstate of Edith Morgan;|d2003;|e1186 (PP/EDM).|5UkLW

5411 |cDonation;|aUniversity of London.|5UkLW

5411 |cDonation;|aSimon Nicholas;|d2016.|5UkLW

5411 |cDonation;|aDavid Beales;|d2019;|e2680 (PP/DBL).|5UkLW

5410 |cDonation;|aSusan Himmelweit;|d2024;|eo10617899.|5UkLW

5411 |cPurchase;|aEdinburgh Zine Festival at Fruitmarket Gallery;|d14 - 15 May 2022.|5UkLW

541 1 |cPurchase;|d1934;|h£25.|5UkLW

542 Information relating to copyright status (R)

Note to record information known about the item that may be used to determine copyright status.

Do not use to record printed and published material which follows standard UK copyright law (copyright date assumed from publication date, or specifically recorded in 264 4). Public Domain Marks are recorded in 540.

Indicators

Public note = first indicator 1

Private note = first indicator 0

Construction

Use specific subfields to record information correctly/consistently.

5421 |dLuke Jerram.|fAll rights reserved.

5420 |eFor copyright permission contact Leela Thornfield at the artist’s studio: [email protected]

5421 |fCopyright © Estate of Abram Games.|sLetter to the Wellcome Library from the Estate, 24 January 2001.

544 Location of Other Archival Materials Note (R)

Primarily used to record relationship between material extracted from an archive, or archival material directly related to individual item.

Indicators

No information provided (i.e. same provenance & same repository) = first indicator blank

Related materials (i.e. different provenance & same repository) = first indicator 1

Construction

Use subfield |3 if you need to specify materials

544 |nThis book was donated as part of the British Society for Social Responsibility in Science (BSSRS) archive held by Wellcome Collection, reference|bSA/BSR|uhttps://wellcomecollection.org/works/k2nhy9hf

544 |nThis item was donated as part of The Women's Health Library archive held by Wellcome Collection,|breference SA/WHL|uhttps://wellcomecollection.org/works/fjg4s86y

5441 |nThere is a complete copy of this publication in the archive of Frederick Parkes Weber, reference|bPP/FPW/E.1/1|uhttps://wellcomecollection.org/works/pbsxs6en

See procedure on donated material [ADD LINK? TBC]

545 Biographical note (R)

Note to record biographical information about an individual or historical information about an institution or event.

Biographical sketch of individual = first indicator 0

Administrative history of and organisation or event = first indicator 1

5450 Heather Spears (1934-2021) was a Canadian poet, artist, sculptor and educator, who from 1962 lived in Denmark. Much of her artistic output focused on drawing portraits, particularly of children and childbirth.

5450 "Artist Sop explores alternative strategies for self-care during the Covid-19 pandemic through a series of meditative sound works. As someone in the "clinically extremely vulnerable" category, Sop was forced to shield during the pandemic. They narrate the process of building a secret den in a cemetery at the edges of a wood near where they live. The den provides a space for respite, deeply connected to nature: a structure of protection and safety in which to take shelter."--From Wellcome Collection's website.|uhttps://wellcomecollection.org/exhibitions/X2s3IBMAAHbq_CtG

546 Language note (R)

Note to provide information about the language of an item if it is a translation or features more than one language. Field 041 should also be used to indicate the languages used in an item and this note should expand on what is recorded there.

Can be used in any format.

546 Item is printed predominantly in Welsh, with a little English text.

546 Text in Greek with German translation.

546 Text in English translated from French.

546 English translation of the original Norwegian.

561 Provenance - ownership & custodial history (R)

Displays as Ownership history in Works. Use to add a free text note on the provenance of the item.

Indicators

Public note = first indicator 1

Private note = first indicator 0 (unlikely to use)

Construction

For records with multiple copies, use |3 to identify the copy to which the information applies.

For items not unique to Wellcome, use |5UkLW

5611 Purchased by Wellcome Collection in 2018 from the Estate of Bryan Charnley.

5611 The painting was commissioned by the London Missionary Society in 1916, to publicise the Society's medical missions. It was known as "The healer by Harold Copping" and copies of the image were reproduced as slides for lectures on the medical work of the Missionary Society. The painting hung in the Missionary School of Tropical Diseases and Hygiene in Cambridge, exact dates are unknown, but a label on the reverse places it there in 1930. It was purchased by Wellcome Library in 2001.

563 Binding information (R)

Note to record relevant, interesting or unique information about the binding of an item (usually used for early printed books).

Also include types of folds.

For items unique to Wellcome, use |5UkLW

563 Designed by William Harry Rogers: brown sand grain cloth; gilt blocked borders and centrepiece with title and 'WHR' monogram on left cover; blind blocked borders and centrepiece on right cover; gilt blocked spine; all edges gilt.

563 Modern binding of dark brown blind-tooled goatskin over wooden boards in Spanish style with renewed brass clasps embossed with a Spanish cross and raised bands on spine.|5UkLW

580 Linking entry complexity note (R)

Note to describe a relationship between two items that can't be described using other linking fields, or to clarify the linking.

Use for journals when there has been a title change or merging.

580 Merged in 2012 with: The Ecologist to form: Resurgence & Ecologist.

580 Continues: Bulletin of the Conference of Socialist Economists.

Pair with relevant 780/785

581 Publications About Described Materials Note

Not used, use 510 for references about an item.

585 Exhibition note (R)

Note to document where and when the item has been exhibited. Include the name of the exhibition, venue, location and dates.

Can be used in any format (usually visual).

585 Exhibited in “Flesh” at York Art Gallery, York, 23 September 2016 – 19 March 2017.|5UkLW

Exhibition Caption

If the text from a Wellcome exhibition is known, add it as a separate 585 using |b, below that of the exhibition note for that exhibition. |b has been added locally to Sierra for specifically recording caption/labels.

585 Exhibited in “Being Human” at Wellcome Collection, London, 5 September 2019 - ongoing.|5UkLW

585 |bExhibition caption for Being Human, Wellcome Collection: "On Indonesia's north coast, rising sea levels caused by climate change threaten people's lives and livelihoods. A giant sea wall was built to protect the city of Jakarta from high tides. Calvin Chow's photographs show the everyday impacts of climate change for communities living by the wall. A mosque is abandoned to the sea. Fishermen need homemade ladders to catch fish and are pushed further out to sea to make a living."|5UkLW

586 Awards Note (R)

Mainly used in imported records, but could contain Wellcome-related awards like Wellcome Book Prize shortlisted works etc.

586 Pulitzer Prize for Nonfiction, 1981.

586 Stonewall Book Award, Stonewall Honor Books in Children and Young Adult Literature, 2016.

586 Longlisted for Wellcome Book Prize 2018.

588 Source of description note (R)

Note to give information on the source of information for the catalogue record.

It is usually used in journal records to specify which issue the record is based on, but can be used in any format type to describe where information is taken from (e.g. a print record based on an online resource or vice versa).

Use first indicator 0 for 'source of description'. Use first indicator 1 for 'latest issue consulted'. You can leave the first indicator blank if this information is included in the note.

In journal records, enter two 588s, one for source of description and one for latest issue consulted.

Record title source in this field (not a general 500).

5880 Description based on: no. 1 (October 1977); title from cover.

5881 Latest issue consulted: no. 34 (November 1988).

590 Local note to recorded uncatalogued status

This data isn't surfaced in Works, but is used for collection management.

Make sure it's paired with a 506 (public note).

590 UNCATALOGUED: Artists' Books 590 UNCATALOGUED: Boundwith

NB: 506 not needed in catalogued parts of boundwith 590 UNCATALOGUED: Printed and published 590 UNCATALOGUED: Collection 590 UNCATALOGUED: EPB 590 UNCATALOGUED: Ephemera 590 UNCATALOGUED: Manuscript 590 UNCATALOGUED: Serial 590 UNCATALOGUED: Time-based media 590 UNCATALOGUED: Visual & Material

591 Local note (R)

This needs adding, with all scenarios

59100|eIf you are the creator of this work and would like us to amend/remove any details in this catalogue record, please contact: [email protected]

592 MFAC medium note (Wellcome current)

Use in cinefilm (or other "master" format record)

592 Master

Use in appropriate e-video or videorecording record (preferred "access" copy)

592 Access

Field doesn't end in full stop

Remove duplicate instances

Check that all linked records have correct format in this field (look for other references in 035 or 776)

Do not use for born digital A/V

599 Local collection codes

gn = items new to the collection gr = items being catalogued retrospectively

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