CONTENT

Detailed list of all metadata fields used in the Content area of CALM

Alternative_Title

To record parallel titles and other titles a work is known by, aside from the title proper, such as working titles or translated titles. Also used to record any previous titles used in the catalogue record if they are changed.

Rules

  • Use a separate instance of the field for each alternative title being recorded.

  • Where the field is recording a previous title, include the date it was changed.

  • Record the original title here if it has been altered for the title field at point of cataloguing. Prefix it with “Original title: ”


Description

[ISAD(G) 3.3.1]

Mandatory at Collection level

To provide information about the material that is not apparent from the title.

Rules

  • Do not use this field if the title is self-explanatory and there is no additional information required.

  • Provide explanations to data in other fields such as gaps in the date range, uncertain or contested creator attribution, approximations made etc.

  • Be specific. For instance, do you have correspondence or individual letters? Reprints from where? Manuscript or typescript?

  • Include any relevant cross-references with other records in the same archive collection. (Cross-references to other archives or items held by Wellcome should be noted in the Related_Material field).

  • Use paragraph tags <p> </p> to break up large amounts of text.

  • For born-digital material, if appropriate you may wish to include an overview of directory structure, filenames or notable file formats.

  • For visual and material culture, if appropriate you may wish to record notable visual elements including text incorporated into a visual design, colour characteristics, or include a detailed visual description. You may also consider including the work's place of creation, particularly if the creator is unknown.

  • At Collection level, for collections that contain uncatalogued material, please follow section 4.8 of the Acquisition and Accessioning manual.


Appraisal

[ISAD(G) 3.3.2]

Mandatory at Collection

Mandatory at Item level for born digital material

To record information on any appraisal, destruction and scheduling action taken.

Rules

  • Where appropriate, record the authority by which the action has been taken.

  • Use paragraph tags <p> to break up large amounts of text.

  • For born-digital material, the collection level record should include the following: “Digital material has been transferred from the original physical media to secure storage. The physical media has not been retained.”

  • For born-digital material at lower levels, this field should record general appraisal information but do not list individual filenames; these are recorded in the metadata export. As a minimum include the first statement below in the example box. This information can be recorded at the most appropriate level.


Accruals

[ISAD(G) 3.3.3]

To record if future accruals, additional transfers or deposits are expected. It can also be used to record a brief description of any material which remains to be catalogued.


Arrangement

[ISAD(G) 3.3.4]

Mandatory at Collection level

To provide information on the arrangement of the unit of description, to assist researchers to make sense of the material.

Rules

  • Differentiate between the creator’s original arrangement and any arrangement imposed by the cataloguer.

  • Include a list of sections into which the material has been divided.

  • Use paragraph tags <p> to break up large amounts of text.


Subject

To highlight key subjects covered in the material. Predominantly used at Collection level, but also useful at lower levels.

Rules

  • Only one subject per field. Repeat the field as required.

  • Use MeSH or LCSH as the controlled vocabulary to identify subjects.

  • A maximum of 10 subject terms attached to a record.

  • See Subject Authority Files for further information

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