Appendix B

Part numbering scenarios for catalogued material.

B.1) Fully on catalogue – duplicates or multiple impressions – bibliographic and item records available on Sierra

How to process:

- Open the Sierra record and add .1, .2 etc. to the existing item records in the shelfmark field, then Save.

- Select Part Numbered form the pick list in the Part Numbered field;

- Include the iconographic numbers with the newly assigned part numbers in the Part Numbers Assigned field;

- Add part numbers to the labelling on the housing;

- Add part numbers next to the marking on the object (soft pencil).

B.2) Partially on catalogue – duplicates or multiple impressions – bibliographic and only one or some item records available on Sierra

or

B.3) Partially on catalogue – duplicates or multiple impressions – bibliographic and no item record available on Sierra

How to process:

Option1

- Select Phase 2: item records to be created in the Part Numbered field;

- DO NOT apply any part numbering on the housing or objects until Sierra is updated.

- Select ‘Partially’ in the On Catalogue? field.

- Select ‘Labelling’ in the Housing/Labelling field

NB. Item records will be created at a later stage, but as part of the two-year inventory scope. Once these have been created, please remove Phase 2: item records to be created and replace with ‘Phase 2: item records created’.

Option2

- Open the Sierra record and create item records as needed, also adding part number to the shelfmark field for each item record.

- Add part numbers to the labelling on the housing;

- Add part numbers next to the marking on the object (soft pencil).

- Include the ‘I’ numbers with the newly assigned part numbers in the Part Numbers Assigned field;

- Select ‘Phase 2: item records created’ from the pick list in the Part Numbered field.