Tracking changes to the Miro data

The Miro data was originally exported as a collection of XML files, one per letter prefix. We have split these XML files into a series of JSON files, one per image. These JSON files are stored in S3, with a pointer in DynamoDB:

MiroSourcePayload {
  id: String
  isClearedForCatalogueAPI: Boolean
  location: S3ObjectLocation
  version: Int
}

S3ObjectLocation {
  bucket: String
  key: String
}

Although the Miro data is static, we may change how we want to use it. For example:

• A contributor may ask us to remove an image from the site

• We may change the license on an image

• We may make an image available that we were previously unsure about

We need a way to apply these changes and record them.

Principles

• We should be able to override specific values in the Miro data/transformer. We should assume we will asked to make changes on an ongoing basis -- this isn't a one-off operation.

• We should keep a record of our changes: who made them, when, and why

• Our changes should be separate from the Miro exports

Proposal

We extend the MiroSourcePayload model with two optional fields:

MiroSourcePayload {
  id: String
  isClearedForCatalogueAPI: Boolean
  location: S3ObjectLocation
  version: Int
  events: List[MiroUpdateEvent]?
  overrides: MiroSourceOverride?
}

The MiroUpdateEvent model will track our changes to the data:

MiroUpdateEvent {
  description: String
  message: String
  date: Datetime
  user: String
}

The description will be an automatically generated description of the change, e.g.

Change license override from "None" to "cc-by"

and the message will be a human-written explanation of why we made the change, e.g.

We realised we could make this available under a more permissive licence.

The date and user will be automatically populated.

The MiroSourceOverride model will allow us to track overrides:

MiroSourceOverride {
  license: License?
}

This model can be extended to add new overrides as necessary.

When we make changes to a Miro record, we add a new MiroUpdateEvent to record the change, and we update the DynamoDB record. This gives us change tracking that preserves the integrity of the original Miro data in S3.

Python API

As part of this change, there will be a collection of Python functions that you can use to write scripts for modifying the Miro data.

# miro_updates.py

def make_image_available(image_id, message: str)

def suppress_image(image_id, message: str)

def set_license_override(image_id, license_code: str, message: str)

def remove_license_override(image_id, message: str)

You could use these to, for example, write a script to suppress three images:

from miro_updates import suppress_image

for image_id in ["A0000001", "A0000002", "A0000003"]:
    suppress_image(image_id, message="We were asked to take these images down; see email from John Smith on 18 May 2021")

These functions will send a message to the Miro updates topic, so the record gets re-transformed by the Miro transformer.

Worked example

Suppose we have the following Miro record:

MiroSourcePayload {
  id = "A0000001"
  isClearedForCatalogueAPI = true
  location = S3ObjectLocation { bucket = "vhs-miro", key = "A0000001.json" }
  version = 1
}

The data in the S3 metadata means this is mapped to an "in-copyright" license.

We get an email from the contributor, who tells us we can release it under the CC-BY-NC license. We call the Python helper:

set_license_override(
    image_id="A0000001",
    license_code="cc-by-nc",
    message="An email from John Smith (the contributor) explained we can use CC-BY-NC"
)

The helper will add an appropriate MiroUpdateEvent and MiroSourceOverride:

 MiroSourcePayload {
   id = "A0000001"
   isClearedForCatalogueAPI = true
   location = S3ObjectLocation { bucket = "vhs-miro", key = "A0000001.json" }
+  events = [
+    MiroUpdateEvent {
+      description = "Change license override from 'None' to 'cc-by-nc'"
+      message = "An email from John Smith (the contributor) explained we can use CC-BY-NC"
+      date = 2001-01-01T01:01:01Z
+      user = "Alex Chan <[e-mail]>"
+    },
+  ]
+  overrides = MiroSourceOverride {
+    license = "cc-by-nc"
+  }
+  version = 2
 }

Later we get another contributor, saying we can now use CC-BY. We call the helper a second time:

set_license_override(
    image_id="A0000001",
    license_code="cc-by",
    message="An email from John Smith (the contributor) said we can use CC-BY"
)

And the record gets updated again:

 MiroSourcePayload {
   id = "A0000001"
   isClearedForCatalogueAPI = true
   location = S3ObjectLocation { bucket = "vhs-miro", key = "A0000001.json" }
   events = [
     MiroUpdateEvent {
       description = "Change license override from 'None' to 'cc-by-nc'"
       message = "An email from John Smith (the contributor) explained we can use CC-BY-NC"
       date = 2001-01-01T01:01:01Z
       user = "Alex Chan <[e-mail]>"
     },
    MiroUpdateEvent {
      description = "Change license override from 'cc-by-nc' to 'cc-by'"
      message = "An email from John Smith (the contributor) said we can use CC-BY"
      date = 2002-02-02T02:02:02Z
      user = "Henry Wellcome <[e-mail]>"
    },
   ]
   overrides = MiroSourceOverride {
+    license = "cc-by"
   }
+  version = 3
 }