Material ingested during Sprint/Focus Period?
Go to https://reporting.wellcomecollection.org. Choose 'login with your Wellcome account'
Select the Storage Service space.
Change the data view to storage_bags (towards top left of the screen).
Amend the date (towards top right of the screen). The default is to show results from the last 15 mins. Change to last 4 years to be able to search all results.
Click into the main search box
From the dropdown:
click ‘info.externalIdentifier’
then ‘equals some value’
then type the accession number for the material you are looking for.
Click the green button the the right side of the search box.
No hits found?
If no hits are returned and you have double checked you received a success log in Filezilla, contact wc-feedback-preservation Slack channel for advice and help.
Ingest found?
If you get a hit, make a note of the value in the 'info.externalIdentifier' field.
Change the data view to storage_files.
Click on Open (to the right hand side above the search bar).
Click on the search titled 'Search for just digital objects - accessions'.
Click in the search bar and change the value between 'accessions/' and '/v1' to the 'info.externalIdentifier' value noted down earlier.
Click on the green button to the right of the search bar to run search.
Click on Share (to the right hand side above the search bar). Choose 'CSV Reports' then 'Generate CSV'.
After a few seconds a box will pop up in the bottom right corner. Click 'Download report'.
Navigate to your 'Downloads' folder and open 'Searching for just digital objects - accessions.csv'.
This will provide a list of all the files inside the storage bag plus two additional files created during ingest (mets.xml and metadata.csv).
Validate the ingest
Compare the Kibana csv report against the DROID report saved in the collections file. For DROID reports created during a sprint/ingest period, the best way to do this is by copying the SHA256_HASH column in the DROID report underneath the existing checksum.value column in the Kibana csv report.
Then do the following
Select all the cells in the checksum.value column.
Under the “Home” menu, select “Conditional Formatting.”
Select “Highlight Cells Rules” in this menu, followed by “Duplicate Values.”
Select “Unique” from the first dropdown menu, followed by your preferred formatting in the second menu.
Click “OK".
Click on the first row tab (1) to highlight the whole first row of field names.
Under the "Home menu", select "Sort & Filter" then "Filter" [Ctrl+Shift+J shortcut]
Click on the dropdown arrow next to the title value and filter by your preferred formatting method to find any unique values.
If there are any unique values in the Kibana csv data, double check that the unique identifier reference exists in the DROID data. If it doesn't, profile the file(s) that have been missed and check the values match. If they don't match, flag to the wc-feedback-preservation Slack channel for reingest.
If there are any unique values in the DROID data, double check that the unique identifier reference exists in the Kibana csv data. If it doesn't, reingest the bag including the file which has been missed from the ingest.
Record process and storage information
Follow this guidance to retrospectively record the Archivematica UUID in the CALM accession record's ProcessNote field.
If there is additional digital material already ingested, use a range prefix prior to the note to differentiate i.e. 2215_BD_030-040:
If you're unfamiliar with using CALM or there isn't already a ProcessNote field and you don't know how to add one, ask an Inventory Team member for help.
Last updated