Basic catalogue record

The Basic catalogue record provides key information that is known about an object, ideally containing the data types listed below (where relevant to the object being described).

When additional information is known, it should be recorded in the relevant fields (and not limited to the fields listed below).

The collections to which each field/data type relate to are listed on the right, where collections have been grouped together, the breakdown of the groups is:

ALL = relevant for all collections CORE = Artists' Books, AV, EPB, Ephemera, Visual & Material Culture, Zines P&P = Printed & Published: Books & Journals, Artists' Books, Ephemera, EPB, Zines, Visual (Prints)

Bibliographic Record

Sierra Leader

Sierra Field	Type of Data being recorded	Relevant collections
LANG	Language of item	ALL
LOCATION	Location: open shelves / stores	ALL
CAT DATE	Catalogued date	ALL
BIB LVL	Collection/individual object/part/serial	ALL
MAT TYPE	Object type	ALL
COUNTRY	Place of creation	ALL

MARC Leader

Sierra Field	Type of Data being recorded	Relevant collections
REC TYPE	Object type	ALL
BIB LEVL	Collection/individual object/part/serial	ALL
ENC LEVL	MARC Encoding Level code	ALL
CAT FORM	Descriptive form of record	ALL

MARC Fields

Sierra Field	Type of Data being recorded	Relevant collections
001	Unique identifier	Visual, Artists Books, Zines, Ephemera
007	Physical description: coded characteristics	Visual, AV, Digital
008	Publication/Production info: coded data	ALL
020	Standard identifier	P&P
022	Standard identifier	P&P
040	Cataloguing source, Language of cataloguing, descriptive standards applied	ALL
041	Language codes	ALL
100 / 110 / 111	Creator name	ALL
245 |a |b	Title / brief description	ALL
245 |c	Statement of responsibility	P&P
246	Alternative title	ALL
250	Edition	ALL
264 |a	Place of creation	ALL
264 |b	Name of Publisher etc.	P&P
264 |c	Date of creation/manufacture	ALL
300 |a	Extent, Object type	ALL
300 |b	Physical description, materials	ALL
300 |c	Dimensions	ALL
336	Content type	ALL
337	Media type	ALL
338	Carrier type	ALL
34X	AV characteristics	AV
490	Series	P&P
500	Source of title	Visual, Ephemera, Zines
500	Note on transposed title & statement of responsibility	EPB
514	Lettering /inscription	Visual
520	Brief summary of content	Visual (if descriptive title not present)
524	Preferred citation for the object	Visual
541	Source of acquisition	CORE
650	Subjects	ALL
655	Genre incl. Object type	ALL
700 / 710 / 711	Creator names	ALL
773	'Series' entry for previous box title	Ephemera (legacy)
800 / 810 / 811 / 830	Series	P&P
903 /904	Other Wellcome numbers / IDs	CORE

Item Record