Prints: plates from books
Main MARC fields used in cataloguing prints taken from books. Refer to the main Bibliographic instructions in the Library Manual and the Visual Cataloguing Framework for full instructions
Bibliographic Record
Use Sierra Bibliographic template VisPBI Visual Print Book Illustration
Populate the fields as appropriate, adding additional fields where necessary and removing any where the information is unknown or are irrelevant to the print you are cataloguing.
Be careful not to change the tags that appear on the left of the field, as they dictate where that piece of data is indexed:
Sierra Leader Fields
Edit the following:
LANG: language of the item, if relevant. Common codes: zxx = no linguistic content; eng = english; ger - german; lat = latin. See the LC language codes list for all codes.
CAT DATE: date of cataloguing, to add today's date press t
COUNTRY: country of creation: xxk = UK; gw = Germany; xx = unknown. See the LC country codes list for all codes.
008 Non-indexed Fields
Edit the following:
Date Ent: Date of cataloguing in the form YYMMDD
Date One: date of creation
Country: Country of creation, code used in Sierra Leader
Language: language of item, code used in Sierra Leader
001 Unique Identifier
Wellcome unique identifier, the i number. To create this use the b number, drop the b, replace the last digit with an i, for example b30496950 would become 3049695i
If you are cataloguing straight from the template, or have copied the record, save it first to obtain the b number.
007
No edits required
040
No edits required
100 Creator name
The standard format is
Surname, First name(s), |ddates of existence/activity,|erelator term
For creators entered under a single name the first indicator is 0.
Enter names in an authorised form if available, check for existing entries in Wellcome catalogue, if no relevant entries exist check: - LC Name authorities - select names from the drop down - Getty Union List of Artists Names
A list of relator terms is available here.
Unknown creators If the name of artist/creator is unknown omit the 100 field, BUT make the first indicator in the 245 field = 0.
245 Title / brief description
1st indicator: = 1 if there is a 100 field present, i.e. you know the artist = 0 if there is no 100 field present, i.e. you don't know the artist.
2nd indicator: = the number of letters in definite or indefinite articles at the beginning of a title such as The, A, An, etc. + the space after them. For a title starting with A the second indicator = 2.
There are 3 options for titles, the options are below, in order of preference:
If the print has a known title, use as the title
If there is wording or a caption on the print, transcribe this and use as the title
If there is no title, write a brief description of the image as the title
When writing a descriptive title use a clear concise sentence to describe the image, using plain language. The description can be expanded upon in the 520 field.
Note: each of the above options has a corresponding 500 note to record the source of the title used.
264 Place & date of creation
Place of creation:
Place of creation is entered in subfield a
If the place of creation is written on the print transcribe it
If the place is known (but not written on it), then include it in square brackets.
If the place is unknown but the country of origin can be assumed, include the country as place of creation in square brackets.
If no place of creation can be assumed then use: [Place of publication not identified]
Date of creation:
Date of creation is entered in subfield c
If a date is written on the print, transcribe it.
If the date is ambiguous add clarification in square brackets, e.g. 14.05.09 [14 May 1909].
If the date of creation is known, but not written on the print, include it in square brackets.
If a date is unknown but can be estimated, add in square brackets, e.g. [approximately 1630], [17th century]
See 264 in the the Library Cataloguing manual for all scenarios.
300 Physical description
Subfield a describes the extent, leave as 1 print, unless describing a group of prints.
Subfield b describes the techniques and materials, e.g. woodcut on paper
Subfield c records the dimensions of the print in cm (height x width). Round up to the nearest 10th of a cm.
336 - 338
No edits required
500 Note recording the source of the title
Select the appropriate note and delete the other 2. The options are:
Title provided by the artist.
The title has been taken from wording on the object.
This work is untitled: the title has been supplied by the cataloguer.
500 General notes
Add additional 500 fields to record information about the print that isn't recorded elsewhere.
500 Note for items mounted together
Where an item is mounted on the same sheet as another item add an explanatory note
503 Bibliographic history note
References to publications the print is known to have been published in. Include the page number if known.
Use APA style when writing references: Author. (Publication date). Title. Volume, page(s) For titles with no known author the format is: Title. (Publication date). Volume, page(s)
Use one 503 field to list all the references, where there are multiple references separate them with --
510 References
References to works that review or cite the print. Include page numbers if known.
Use APA style when writing references: Author. (Publication date). Title. Volume, page(s) For titles with no known author the format is: Title. (Publication date). page(s) For journal articles the format is: Author. (Publication date). Title. Source [i.e. Journal, volume, page(s), DOI]
514 Lettering
Transcribe any lettering on the print and clarify in brackets where and how the lettering is applied to the print. If the text cannot be deciphered add a note to that effect.
520 Description of the image
Describe the image depicted in the print in clear language.
This field is optional if the print already has a descriptive title, but can be used to expand on that title.
524 Preferred Wellcome Citation
Add the i number from the 001 field.
541 Accession number
The accession number is added in subfield e
561 Ownership history
Add a note if the provenance of the item is known.
599
No edits required
600 Names as subjects
Where the image is about a person, their name can be entered as a subject heading. Use the same format as 100, but do not add a relator term.
Second indicators: 1 = names taken from LCSH 2 = MESH 4 = another source / not specified 7 = Getty Art & Architecture Thesaurus, the name must be followed by: |2aat
650 Subjects
Subject headings are taken from 3 sources, each has different indicators:
650 _0 Library of Congress Subject Headings Correct forms of heading can be checked here
650 _2 MESH (Medical subject headings) Correct forms of heading can be checked here
650 _7 Homosaurus Correct forms of heading can be checked here Follow the heading with |2homoit
655 Genres
The template includes the genres most commonly relevant to plates and prints from books, remove any not relevant to the print being catalogued. Additional genre terms are available here.
700 Additional creator names
Add additional names associated with the creation of the print, including the printer if known. The format is the same as the 100 field.
787 Books the print is published in
Records related material, such as books the print is published in.
Subfield i records the relationship Subfield a records the name of the creator of the related item Subfield t records the title of the related item Subfield d records the place, publisher & date of publication of the related item Subfield w records the control number of the record for the related item
903 Inventory Number
Item record
Use the Sierra item template iconsh Visual item
If the item being catalogued has no access restrictions, the only fields requiring edits are:
Barcode - Location in the stores Shelfmark - i number, taken from 001 field in the Bibliographic record
Multiple items mounted on a single sheet
Where prints are mounted together on a single sheet they need to share a single item record, for ordering and retrieval purposes. Each print can have it’s own bibliographic record.
Create a bibliographic record for each print on the sheet.
Add an item record to the first bibliographic record.
Keep the record open
Open the other bibliographic records
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