💻Procedural guidelines and documentation

An overview of different sources of documentation, guidelines and other tools

GitBook

GitBook is used for our most up-to-date procedural guidelines. They are iterative with some areas more 'finished' than others. Procedural guidelines are grouped together in GitBook as follows:

• CI Inventory

• CI Access

• CI Cataloguing and Metadata

• Transcribe Wellcome

• Collections Information Systems

When editing GitBook please give your changes a specific title, person editing and date. This will help with audit trails and tracking changes to our guidelines/procedures over time. See screenshot below.

SharePoint

SharePoint is used for working documentation and data, meeting notes, collections files and the collections development procedural manual.

Quickbase

Quickbase is a database app used within Collections and Digital for a few purposes. There are different ‘apps’ for each purpose. The main ones of relevance to the Collections Information Team are:

• Visual materials inventory

• Manuscripts inventory

• Tracking digitisation and copyright of audio-visual material

• Transcribe Wellcome (a project aimed to make the archives of the Wellcome Historical Medical Museum and Library more accessible. It helps us understand more about the provenance of items that have been acquired and dispersed over the decades.)

• Flagging material for the attention of Conservation and Collection Care

• Requesting material back from Deepstore

GitHub

GitHub is used mainly for TEI cataloguing and to create a log of ‘issues’ to be addressed across various CI functions.