> For the complete documentation index, see [llms.txt](https://docs.wellcomecollection.org/library-cataloguing/9yMHsFGBXS9DDRGtdmSE/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.wellcomecollection.org/library-cataloguing/9yMHsFGBXS9DDRGtdmSE/visual-and-material-culture/prints-plates-from-books.md). # Prints: plates from books ## Bibliographic Record Use Sierra Bibliographic template **VisPBI** Visual Print Book Illustration Populate the fields as appropriate, adding additional fields where necessary and removing any where the information is unknown or are irrelevant to the print you are cataloguing. {% hint style="info" %} **Be careful not to change the tags that appear on the left of the field**, as they dictate where that piece of data is indexed: ![](/files/DG028W0rkQhs72C61Qko) {% endhint %} ### Sierra Leader Fields
Edit the following: * **LANG:** language of the item, if relevant.\ Common codes: **zxx** = no linguistic content; **eng** = english; **ger** - german; **lat** = latin.\ See the [**LC language codes list**](https://www.loc.gov/marc/languages/language_code.html) for all codes. * **CAT DATE:** date of cataloguing, to add today's date press **t** * **COUNTRY:** country of creation: **xxk** = UK; **gw** = Germany; **xx** = unknown. See the [**LC country codes list**](https://www.loc.gov/marc/countries/countries_code.html) for all codes. ### 008 Non-indexed Fields Edit the following: * **Date Ent:** Date of cataloguing in the form YYMMDD * **Date One:** date of creation * **Country:** Country of creation, code used in Sierra Leader * **Language:** language of item, code used in Sierra Leader ### 001 Unique Identifier Wellcome unique identifier, the **i number**. To create this use the b number, drop the b, replace the last digit with an i, for example b30496950 would become 3049695i If you are cataloguing straight from the template, or have copied the record, save it first to obtain the b number. ### 007 No edits required ### 040 No edits required ### 100 Creator name The standard format is *Surname, First name(s),* **|d***dates of existence/activity***,|e***relator term* {% hint style="info" %} **100 1\_** Weiditz, Hans,**|d**approximately 1495-approximately 1536**|e**designer. {% endhint %} For creators entered under a single name the first indicator is 0. Enter names in an authorised form if available, check for existing entries in [**Wellcome catalo**](https://catalogue.wellcomelibrary.org/)[**gue**](https://catalogue.wellcomelibrary.org/), if no relevant entries exist check:\ \- [**LC Name authorities**](https://id.loc.gov/authorities/subjects.html) - select names from the drop down\ \- [**Getty Union List of Artists Names**](https://www.getty.edu/research/tools/vocabularies/ulan/) A list of relator terms is available [here](https://docs.wellcomecollection.org/visual-and-material-culture-cataloguing/metadata-framework/metadata-elements/creator/relator-terms). **Unknown creators**\ If the name of artist/creator is unknown omit the 100 field, BUT make the first indicator in the 245 field = 0. ### 245 Title / brief description
**1st indicator:**\ \= 1 if there is a 100 field present, i.e. you know the artist\ \= 0 if there is no 100 field present, i.e. you don't know the artist. **2nd indicator:**\ \= the number of letters in definite or indefinite articles at the beginning of a title such as The, A, An, etc. + the space after them. For a title starting with A the second indicator = 2. {% hint style="info" %} **245 12** A tree showing the evolution of health care in the twentieth century\ **245 14** The Roman general Sulla requisitioning goods from citizens\ **245 10** Roman senators seated in discussion as books burn behind them {% endhint %} There are 3 options for titles, the options are below, in order of preference: 1. If the print has a known title, use as the title 2. If there is wording or a caption on the print, transcribe this and use as the title 3. If there is no title, write a brief description of the image as the title When writing a descriptive title use a clear concise sentence to describe the image, using plain language. The description can be expanded upon in the 520 field. **Note:** each of the above options has a corresponding 500 note to record the source of the title used. ### 264 Place & date of creation **Place of creation:** Place of creation is entered in subfield **a** * If the place of creation is written on the print transcribe it * If the place is known (but not written on it), then include it in square brackets. * If the place is unknown but the country of origin can be assumed, include the country as place of creation in square brackets. * If no place of creation can be assumed then use: \[Place of publication not identified] **Date of creation:** Date of creation is entered in subfield **c** * If a date is written on the print, transcribe it. * If the date is ambiguous add clarification in square brackets, e.g. 14.05.09 \[14 May 1909]. * If the date of creation is known, but not written on the print, include it in square brackets. * If a date is unknown but can be estimated, add in square brackets, e.g. \[approximately 1630], \[17th century] See **264** in the the [Library Cataloguing manual](/library-cataloguing/9yMHsFGBXS9DDRGtdmSE/bibliographic-record/2xx.md#id-264-production-publication-distribution-manufacture-and-copyright-notice) for all scenarios. {% hint style="info" %} **264 1\_** London: **|c**1789\ **264 1\_** \[Augsburg]: **|c**\[1531] {% endhint %} ### 300 Physical description **Subfield a** describes the extent, leave as 1 print, unless describing a group of prints. **Subfield b** describes the techniques and materials, e.g. woodcut on paper **Subfield c** records the dimensions of the print in cm (height x width). Round up to the nearest 10th of a cm. {% hint style="info" %} **300 \_\_** 1 print :**|b**woodcut on paper;**|c**14 x 15.6 cm {% endhint %} ### 336 - 338 No edits required ### 500 Note recording the source of the title Select the appropriate note and delete the other 2. The options are: 1. Title provided by the artist. 2. The title has been taken from wording on the object. 3. This work is untitled: the title has been supplied by the cataloguer. {% hint style="info" %} **500 \_\_** Title provided by the artist. {% endhint %} ### 500 General notes Add additional 500 fields to record information about the print that isn't recorded elsewhere. ### 500 Note for items mounted together Where an item is mounted on the same sheet as another item add an explanatory note {% hint style="info" %} **500 \_\_** Mounted with 3334566i {% endhint %} ### 503 Bibliographic history note References to publications the print is known to have been published in. Include the page number if known. Use **APA style** when writing references: **Author. (Publication date). Title. Volume, page(s)**\ For titles with no known author the format is: **Title. (Publication date). Volume, page(s)** Use one 503 field to list all the references, where there are multiple references separate them with **--** {% hint style="info" %} **503 \_\_** The woodcut was used as an illustration in: Officia M.T.C. (1531). page LXI.\ **503 \_\_** The woodcut was used as an illustration in: Petrarca, F. (1559). Hülff, Trost und Rath in allem Anligen der Menschen. page VI -- Officia M.T.C. (1531). page XXVIII. {% endhint %} ### 510 References References to works that review or cite the print. Include page numbers if known. Use **APA style** when writing references: **Author. (Publication date). Title. Volume, page(s)**\ For titles with no known author the format is: **Title. (Publication date). page(s)**\ For journal articles the format is: **Author. (Publication date). Title. Source** \[i.e. Journal, volume, page(s), DOI] {% hint style="info" %} **510 \_\_** Dodgson, C. (1903-1911). Catalogue of early German and Flemish woodcuts preserved in the Department of Prints and Drawings in the British Museum. Volume II, page 176, number 103. {% endhint %} ### 514 Lettering Transcribe any lettering on the print and clarify in brackets where and how the lettering is applied to the print. If the text cannot be deciphered add a note to that effect. {% hint style="info" %} **514 \_\_** **514 \_\_** **514 \_\_** Printed text in German on front of print {% endhint %} ### 520 Description of the image Describe the image depicted in the print in clear language. This field is optional if the print already has a descriptive title, but can be used to expand on that title. ### 524 Preferred Wellcome Citation Add the i number from the 001 field. {% hint style="info" %} **524 \_\_** Wellcome Collection 3334563i {% endhint %} ### 541 Accession number The accession number is added in **subfield e** ### 561 Ownership history Add a note if the provenance of the item is known. {% hint style="info" %} **561 1\_** Purchased from Puttick and Simpson on 13 August 1909 {% endhint %} ### 599 No edits required ### 600 Names as subjects Where the image is about a person, their name can be entered as a subject heading. Use the same format as 100, but do not add a relator term. Second indicators:\ 1 = names taken from LCSH\ 2 = MESH\ 4 = another source / not specified\ 7 = Getty Art & Architecture Thesaurus, the name must be followed by: **|2**aat ### 650 Subjects Subject headings are taken from 3 sources, each has different indicators: **650 \_0 Library of Congress Subject Headings**\ Correct forms of heading can be checked [**here**](https://id.loc.gov/authorities/subjects.html) **650 \_2 MESH** (Medical subject headings)\ Correct forms of heading can be checked [**here**](https://meshb.nlm.nih.gov/search) **650 \_7 Homosaurus**\ Correct forms of heading can be checked [**here**](https://homosaurus.org/v3)\ Follow the heading with **|2**homoit ### 655 Genres The template includes the genres most commonly relevant to plates and prints from books, remove any not relevant to the print being catalogued. Additional genre terms are available [**here**](/library-cataloguing/9yMHsFGBXS9DDRGtdmSE/authorities/local-subject-headings/genres.md). ### 700 Additional creator names Add additional names associated with the creation of the print, including the printer if known.\ The format is the same as the 100 field. ### 787 Books the print is published in Records related material, such as books the print is published in. **Subfield i** records the relationship\ **Subfield a** records the name of the creator of the related item\ **Subfield t** records the title of the related item\ **Subfield d** records the place, publisher & date of publication of the related item\ **Subfield w** records the control number of the record for the related item {% hint style="info" %} **787 0\_** **|i**print published in:**|t**Officia M.T.C..**|w**(UkLW)b31038578 {% endhint %} ### 903 Inventory Number {% hint style="info" %} **903 \_\_** INV.2021/776 {% endhint %} ## Item record Use the Sierra item template **iconsh** Visual item If the item being catalogued has no access restrictions, the only fields requiring edits are: **Barcode** - Location in the stores\ **Shelfmark** - i number, taken from 001 field in the Bibliographic record ## Multiple items mounted on a single sheet Where prints are mounted together on a single sheet they need to share a single item record, for ordering and retrieval purposes. Each print can have it’s own bibliographic record. * Create a bibliographic record for each print on the sheet. * Add an item record to the first bibliographic record. * Keep the record open * Open the other bibliographic records