> For the complete documentation index, see [llms.txt](https://docs.wellcomecollection.org/collections-information/lQ0fMyP8xr8hWWJiQkfl/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.wellcomecollection.org/collections-information/lQ0fMyP8xr8hWWJiQkfl/transcribe-wellcome/project-management/itemising-batches-for-tw-import-and-catalogue-descriptions.md).

# Itemising batches for TW import and catalogue descriptions

{% hint style="success" %}
Complete flimsy slip transcription template with A number sequence within box
{% endhint %}

The ordinary transcription template can be used to itemise A number batches within boxes. Complete the following columns (only):

* A number (without prefix)
* Image no.
* Old R number
* New R number

{% hint style="success" %}
Import itemised batch into Transcribe Wellcome WHMM records table
{% endhint %}

Remember to split registration number prefixes from numbering in both series before import. Only import complete columns.

{% hint style="success" %}
Extract a string of A numbers from Excel column for adding to catalogue descriptions
{% endhint %}

Select a blank cell and type in the following formula (where A1:A500 represents the cells in the column you want convert to a list and "; " the symbol you want to separate the list):

```
=CONCAT(TRANSPOSE(A1:A500)&"; ")
```

Highlight the formula and press **F9**

Copy and paste the resulting string into the Calm description field, editing the beginning and end according to standardised catalogue style.


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.wellcomecollection.org/collections-information/lQ0fMyP8xr8hWWJiQkfl/transcribe-wellcome/project-management/itemising-batches-for-tw-import-and-catalogue-descriptions.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.