# Leader and fixed fields

## Leader Fields

The Sierra leader is at the top of the Bibliographic record, the MARC leader is directly below.

<figure><img src="https://2382335647-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F79YakY10O8eOK3OTTrfT%2Fuploads%2FFTXsc5p3rTDyR0eiXFjc%2FLeader.png?alt=media&#x26;token=69a074a2-30a5-4cb2-a12c-a30e78e157ba" alt=""><figcaption></figcaption></figure>

### Sierra Leader

**LANG**  three letter code for the language of the item. \
&#x20;              *See* [LC Language Codes](https://www.loc.gov/marc/languages/) & [Lang](https://www.oclc.org/bibformats/en/fixedfield/lang.html).\
&#x20;              **eng** = English\
&#x20;              **zxx** = No linguistic content

For an item in multiple languages, list the predominant language first. If no language predominates then use the code that is first alphabetically.&#x20;

SKIP      ignore, this will populate automatically

**LOCATION**   new items have **acql** (acquisitions), overwrite with the relevant code.      \
&#x20;                       Multiple codes can be added. Double click to open the field.\
&#x20;                       **homc** = History of Medicine Collection\
&#x20;                       **medc** = Medical Collection\
&#x20;                       **whml** = open shelves\
&#x20;                       **stax** = closed stores\
&#x20;                       **elro** = online\
&#x20;                       **digi** = Digitised Collections

**CAT DATE**     date item was first catalogued. Press **T** for today's date

**COUNTRY**     3 letter code for the country of publication or creation.\
&#x20;                       *See* [LC Country Codes](https://www.loc.gov/marc/countries/)\
&#x20;                       **enk**  = England\
&#x20;                       **xxk**  = United Kingdom\
&#x20;                       **xx**    = Place unknown

#### Format-specific fields:

{% tabs %}
{% tab title="Books" %}
**BIB LVL          m** = a single item (i.e. a book, a pamphlet)

**MAT TYPE    a** = books\
&#x20;                       **v** = ebooks
{% endtab %}

{% tab title="Journals" %}
**BIB LVL         s** = Serial

**MAT TYPE    d** = Journals\
&#x20;                        **j** = eJournals
{% endtab %}

{% tab title="Visual & Material Culture" %}
**BIB LVL       m** = a single item - this will be the code for most item\
&#x20;                     **a** = part of an item (e.g. photos in an album)\
&#x20;                     **c** = collection\
&#x20;                     **d** = coll. subunit

**MAT TYPE    k** = 2D pictures\
&#x20;                        **r** = 3D objects\
&#x20;                        q = digital images
{% endtab %}

{% tab title="Audio Visual" %}
**BIB LVL           m** = a single item                  &#x20;

**MAT TYPE** **f**= e-video \
&#x20;                        **g** = videorecordings/visual\
&#x20;                        **i** = sound/audio\
&#x20;                       **m** = CD-roms\
&#x20;                       **n** = cinefilm\
&#x20;                       **s** = e-sound (digitised or born digital)\
&#x20;                       **z** = websites
{% endtab %}
{% endtabs %}

### MARC Leader

To open the MARC leader press ctrl+r

**ENC LEVL         blank** = full level\
&#x20;                             **l** = OCLC full level input by participant

**CAT FORM        i** = ISBD punctuation

#### Format-specific fields:

{% tabs %}
{% tab title="Books" %}
Populate the following fields:&#x20;

**REC TYPE        a** = language material

**BIB LVL**           **m** = a single item
{% endtab %}

{% tab title="Journals" %}
**REC TYPE       a** = language material

**BIB LVL**           **s** = Serial
{% endtab %}

{% tab title="Visual & Material Culture" %}
Populate the following fields, selecting the appropriate code for the item being catalogued:&#x20;

**REC TYPE      k** = pictures (graphic materials)\
&#x20;                        **r** = 3D objects\
&#x20;                        **m** = computer file (Born digital)\
&#x20;                        **a** = language material

**BIB LVL**         **m** = a single item (this will apply to most records)\
&#x20;                        **a** = part of an item (e.g. a photo in an album)\
&#x20;                        **c** = collection\
&#x20;                        **d** = coll. subunit
{% endtab %}

{% tab title="Audio Visual" %}
**REC STAT       n** = new

**REC TYPE**     **g** = projected medium\
&#x20;                         **i** = non-musical sound recording\
&#x20;                      **j** = musical sound recording                           &#x20;
{% endtab %}
{% endtabs %}

## Fixed Fields

To open the fixed fields select **ctrl + r**

### [007](https://www.oclc.org/bibformats/en/0xx/007.html) Physical description

Used for **Visual & Material Culture** (2D Graphic material) and **Audio Visual** records.

The 007 options are determined by the Category of Material recorded at the start of the field.

{% tabs %}
{% tab title="Audio Visual" %}
**MatCatg**    **m** = motion picture    [007 for motion picture](https://www.oclc.org/bibformats/en/0xx/007motio.html) (film reels and cartridges)\
&#x20;                   **s** = sound recording   [007 for sound recordings](https://www.oclc.org/bibformats/en/0xx/007sound.html)\
&#x20;                    **v** = videorecording     [007 for videorecordings](https://www.oclc.org/bibformats/en/0xx/007video.html)

**Spec Mat**   select the appropriate option

**Colour**         select the appropriate option

**Format**      select the appropriate option

**SoundSep** (sound on medium or separate) select the appropriate option , if there is no separation, sound on medium = **a**

**Med Snd** (medium for sound) select the appropriate option from the options, **blank** = no sound/silent film

**Dimens** (width of the film) select the appropriate option from the options in Sierra, **a** = sound on medium if no separation

**ConfPlay** (configuration of playback channels for sound)
{% endtab %}

{% tab title="Visual & Material" %}
**MatCatg**     **k** = [2D graphics](https://www.oclc.org/bibformats/en/0xx/007nonproj.html)

**Spec Mat**    Select from available options

**Colour**          Select from available options\
&#x20;                     **z** (other) is used for stained, tinted and toned items such as sepia photos

**PrimSupM**  Select from available options

**SecSupM**    Only use if the mount is of historical, informational, or archival importance
{% endtab %}
{% endtabs %}

### [008](https://www.oclc.org/bibformats/en/fixedfield.html) Date & Country

**Date Ent** = catalogued date (YYMMDD).

[**Dat Type**](https://www.oclc.org/bibformats/en/fixedfield/dtst.html) in most cases the code will be **s**, options include:

**s** = single known or probable date (year)

{% hint style="info" %}
**Dat Type** s for a single known date\
**Date One** 2003\
**264 0|c**2003

**Dat Type** s for a single probable date\
**Date One** 1966\
**264 0|c**\[1966?]

**Dat Type** s for a single probable date\
**Date One** 19uu\
**264 0|c**\[20th century]
{% endhint %}

**t** = a publishing date and a copyright date together (to be entered in this order)

**q** = questionable date, exact date unknown, but range of years can be specified. Put the earliest date in *Date 1* and the latest in *Date 2*

{% hint style="info" %}
**Dat Type** q\
**Date One** 1972\
**Date Two** 1973\
**264 0|c**\[1972 or 1973]

**Dat Type** q\
**Date One** 1921\
**Date Two** 1928\
**264 0|c**\[between 1921 and 1973]

**Dat Type** q for a group of objects\
**Date One** 18uu\
**Date Two** 19uu\
**264 0|c**\[late 19th and early 20th century]

**Dat Type** q\
**Date One** uuuu\
**Date Two** 1960\
**264 0|c**\[not after 1960]
{% endhint %}

**m** = multiple dates. Use for multi-part items

**n** = dates unknown. Use for *\[date of creation not identified]* and similar situations, where no other code applies and a reasonable date cannot be determined. Both *Date 1* and *Date 2* should be coded *uuuu*

**i =** inclusive dates of a collection. Use for unpublished items that have a range of dates of execution.

Dates included in the Fixed field should be led by the 264 field

**Date One** the date the work was published/created.\
for a single probable date (s) enter the probable date, do not use u.\
for questionable dates (q) represent the unknown numeral(s) with a u

**Date Two** use for :\
\- the copyright date\
\- the final date of a multi-volume set\
\- the original date of publication of a reprint\
\- the later date for a for questionable date.

**Country** - three letter code for country of publication or creation – see [LC Country Code List](http://www.loc.gov/marc/countries/)

**Language** - three letter code for the language of the item – see [LC Language Code List](http://www.loc.gov/marc/languages/language_code.html)

**Cat Srce** = **d**
