# Releasing the catalogue: Checklist

### Repackaging and storage

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A collection cannot be made visible and orderable online until it has been repackaged, boxed, and given a permanent stacks location.
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As soon as you have a reasonably accurate idea of how many boxes the collection will comprise, inform the Collection Storage Officer so they can identify a suitable location and confirm the final number once you know. Label all the boxes using the [box label template](https://wellcomecloud.sharepoint.com/:w:/s/wc2/cr/ci/EVb3OyWdnilMnCc_KzYMGb8BqLyCxDUqWBgCBf50RmzAZw?e=XPmLpD) and move them to their stacks location when ready.

### Final checklist

<table><thead><tr><th width="623">Task</th><th data-type="checkbox"></th></tr></thead><tbody><tr><td>Is the <code>OrderingCodes</code> field populated appropriately for all item level records?</td><td>true</td></tr><tr><td>Have the <code>AccessStatus</code>, <code>Ordering_Status</code> and <code>AccessConditions</code> fields been populated appropriately at all levels? Are all the parent records (excluding collection level description) blank?</td><td>true</td></tr><tr><td>Have you proofread the catalogue records looking for spelling and grammatical errors?</td><td>true</td></tr><tr><td>Is there the same number of records when searching on <code>RefNo</code> and <code>PublicRef</code>? Run separate searches to ensure there are no incorrect, stray or floating records.</td><td>true</td></tr><tr><td>Have all mandatory fields been populated for all records?</td><td>true</td></tr><tr><td>Have you added the stacks location to the Location field?</td><td>true</td></tr><tr><td>Is the collection level description up to date so it no longer indicates that the archive is uncatalogued (commonly <code>Description</code>, <code>AccessStatus</code> and <code>AccessCondition</code> fields)?</td><td>true</td></tr><tr><td>Have all the items been packaged in archive folders and housed in archive boxes?</td><td>true</td></tr><tr><td>Have the boxes been moved to the basement stacks location?</td><td>true</td></tr><tr><td>Run a find-and-replace process on the <code>CatalogueStatus</code> field, changing “Uncatalogued” to “Catalogued”</td><td>true</td></tr><tr><td>Run a find-and-replace process on the <code>Harvest</code> field, changing “No” to “Yes”</td><td>true</td></tr><tr><td>Update the <code>CatalogueStatus</code> field in the accession record(s) from In Progress to Catalogued?</td><td>true</td></tr><tr><td>If the collection contains born-digital material, send a list of the references to the Digitisation and Preservation Systems Manager so she can re-run IIIF Builder to make the items accessible through the catalogue</td><td>true</td></tr></tbody></table>