# Mandatory cataloguing fields

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Before creating any CALM catalogue records make sure you have updated the **CatalogueStatus** field in the accession record(s) to In Progress.
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The following table sets out the mandatory fields for **all** archive records. Click on the field to jump to full instructions on how to use each one.

The table should be read in conjunction with the [audio-visual cataloguing](https://app.gitbook.com/s/BFEYIvyFIWml6sQyTtcg/system-guidelines/calm) CALM guidelines and the [mandatory born-digital](https://docs.wellcomecollection.org/collections-information/lQ0fMyP8xr8hWWJiQkfl/archive-cataloguing/quick-reference/mandatory-cataloguing-fields/mandatory-born-digital-fields) fields page if your collection contains those types of material.

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Country\_Code and Repository\_Code are also mandatory fields for all levels, but are automatically completed in CALM. The cataloguer is not required to input any data.
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### Mandatory fields

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{% tab title="Collection level" %}
Mandatory fields at Collection level:

<table data-view="cards"><thead><tr><th></th><th></th><th></th></tr></thead><tbody><tr><td><strong>IDENTITY</strong><br><br><a href="../../metadata-fields/identity#refno">RefNo</a><br><a href="../../metadata-fields/identity#publicref">PublicRef</a><br><a href="../../metadata-fields/identity#title">Title</a><br><a href="../../metadata-fields/identity#date">Date</a><br><a href="../../metadata-fields/identity#level">Level</a><br><a href="../../metadata-fields/identity#extent">Extent</a><br><a href="../../metadata-fields/identity#storagesite">StorageSite</a><br></td><td></td><td></td></tr><tr><td><strong>CONTEXT</strong><br><br><a href="../../metadata-fields/context#creator_name">Creator_Name</a><br><a href="../../metadata-fields/context#admin_history">Admin_History</a><br><a href="../../metadata-fields/context#custodial_history">Custodial_History</a><br><a href="../../metadata-fields/context#acquisition">Acquisition</a><br><a href="../../metadata-fields/context#accno">AccNo</a></td><td></td><td></td></tr><tr><td><strong>CONTENT</strong><br><br><a href="../../metadata-fields/content#description">Description</a><br><a href="../../metadata-fields/content#arrangement">Arrangement</a><br><a href="../../metadata-fields/content#subject">Subject</a></td><td></td><td></td></tr><tr><td><p><strong>ACCESS</strong><br><br><a href="../../metadata-fields/access#access_status">Access_Status</a></p><p><a href="../../metadata-fields/access#ordering_status">Ordering_Status</a><a data-footnote-ref href="#user-content-fn-1">*</a><br><a href="../../metadata-fields/access#accessconditions">Access_Conditions</a><br><a href="../../metadata-fields/access#copyright">Copyright</a><br><a href="../../metadata-fields/access#archivistnotes">ArchivistNotes</a></p></td><td></td><td></td></tr><tr><td><strong>ALLIED MATERIALS</strong><br><br><a href="../../metadata-fields/allied-materials#harvest">Harvest</a><br><a href="../../metadata-fields/allied-materials#cataloguestatus">CatalogueStatus</a></td><td></td><td></td></tr><tr><td></td><td></td><td></td></tr></tbody></table>

{% endtab %}

{% tab title="Parent level" %}
Mandatory fields at Parent level (i.e. Section, Series, Sub-Series):

<table data-view="cards"><thead><tr><th></th><th></th><th></th></tr></thead><tbody><tr><td><strong>IDENTITY</strong><br><br><a href="../../metadata-fields/identity#refno">RefNo</a><br><a href="../../metadata-fields/identity#publicref">PublicRef</a><br><a href="../../metadata-fields/identity#title">Title</a><br><a href="../../metadata-fields/identity#date">Date</a><br><a href="../../metadata-fields/identity#level">Level</a><br><a href="../../metadata-fields/identity#extent">Extent</a><br><a href="../../metadata-fields/identity#storagesite">StorageSite</a></td><td></td><td></td></tr><tr><td><strong>ACCESS</strong></td><td><a href="../../metadata-fields/access#copyright">Copyright</a></td><td></td></tr><tr><td><strong>ALLIED MATERIALS</strong></td><td><a href="../../metadata-fields/allied-materials#harvest">Harvest</a><br><a href="../../metadata-fields/allied-materials#cataloguestatus">CatalogueStatus</a></td><td></td></tr></tbody></table>
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{% tab title="Item level" %}
Mandatory fields at Item level:

<table data-view="cards"><thead><tr><th></th><th></th><th></th></tr></thead><tbody><tr><td><strong>IDENTITY</strong></td><td><p><a href="../../metadata-fields/identity#refno">RefNo</a><br><a href="../../metadata-fields/identity#publicref">PublicRef</a><br><a href="../../metadata-fields/identity#title">Title</a><br><a href="../../metadata-fields/identity#date">Date</a><br><a href="../../metadata-fields/identity#level">Level</a><br><a href="../../metadata-fields/identity#extent">Extent</a><br><a href="../../metadata-fields/identity#storagesite">StorageSite</a></p><p><a href="../../metadata-fields/identity#location">Location</a><br><a href="../../metadata-fields/identity#orderingcodes">OrderingCodes</a><br><a href="../../metadata-fields/identity#boxnumber">BoxNumber</a></p></td><td></td></tr><tr><td><strong>ACCESS</strong></td><td><p><a href="../../metadata-fields/access#access_status">Access_Sta</a>tus</p><p><a href="../../metadata-fields/access#ordering_status">Ordering_Status</a><br><a href="../../metadata-fields/access#accessconditions">Access_Conditions</a><br><a href="../../metadata-fields/access#copyright">Copyright</a><br><a href="../../metadata-fields/access#materialtype">MaterialType</a></p></td><td></td></tr><tr><td><strong>ALLIED MATERIALS</strong></td><td><a href="../../metadata-fields/allied-materials#harvest">Harvest</a><br><a href="../../metadata-fields/allied-materials#cataloguestatus">CatalogueStatus</a></td><td></td></tr></tbody></table>
{% endtab %}
{% endtabs %}

[^1]: Only mandatory for uncatalogued collections